Executive Assistant

Stanford Medicine; Palo Alto (CA); Hybrid; USD 97,000 - 112,000; Full time

Job summary

Stanford University’s Graduate School of Business seeks a forward-thinking Executive Assistant for the Dean’s Office in a fast-paced environment. This role provides daily on-site administrative support and ensures smooth operations while coordinating calendars, travel, events, and vendor relations.

The ideal candidate brings strong organizational skills, initiative, and a collaborative spirit with c-suite experience.

Qualifications

Responsibilities

• Welcome visitors and respond to inquiries.
• Coordinate events and vendors.
• Prepare communications and materials for the Dean.
• Manage complex calendars and travel arrangements.
• Process routine financial transactions and reimbursements.
• Maintain office supplies and equipment.
• Support day-to-day operations of the Dean's Office.

Job description

Stanford's Graduate School of Business (GSB) has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact. We invite you to be part of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world.

Success at the GSB is defined by The GSB Way - a commitment to shared purpose, community, and excellence in all that we do. We seek individuals who elevate themselves and those around them through the practice of academic candor, generous collaboration, and bringing curiosity and rigor to solving meaningful problems. At the GSB,impact means taking ownership, and contributing to a purpose-driven, collaborative, and high-performing community in service to the institution’s mission.

The Office of the Dean at the Graduate School of Business is looking for a forward-thinking, versatile Executive Assistant who enjoys wearing many hats and thrives in a fast-paced, energetic environment. The ideal candidate brings c-suite experience where initiative, curiosity, strong organizational skills, and a collaborative approach to solving problems while keeping daily operations running smoothly.

This role will provide daily on-site administrative and office support in the Dean's Office. Responsibilities include welcoming visitors, responding to inquiries, coordinating events and vendors, preparing communications and materials, managing complex calendars and travel arrangements, processing routine financial transactions, and maintaining office supplies and equipment.

Additional Details:

• Budgeted Salary: The expected pay range for this position is $96,790 to $111,563.
• Work Schedule: Hybrid workweek typically 4 days onsite (initially 5 days onsite).
• To be considered, applicants must submit both a resume and a cover letter.