Executive Assistant

Stanfordlivetickets; California; Hybrid; USD 97,000 - 112,000; Full time

Job summary

Stanford University’s Graduate School of Business seeks an Executive Assistant in the Dean’s Office. The role provides on-site administrative support in a fast-paced environment, with responsibility for welcoming visitors, coordinating calendars, arranging travel, and supporting daily operations.

The ideal candidate brings C-suite experience, strong organizational skills, initiative, and a collaborative approach to problem solving.

Qualifications

• Experience supporting C-suite or senior executives.
• Excellent organizational and time-management skills.
• Strong communication and collaboration abilities.

Responsibilities

• Welcomes visitors and manages inquiries.
• Coordinates events and liaises with vendors.
• Prepares communications and materials for the Dean's Office.
• Manages complex calendars and travel arrangements.
• Processes routine financial transactions and tracks office expenses.
• Maintains office supplies and equipment.

Skills

Executive support

Calendar management

Travel coordination

Vendor coordination

Communication

Job description

Stanford's Graduate School of Business (GSB) has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact. We invite you to be part of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world.

Success at the GSB is defined by The GSB Way - a commitment to shared purpose, community, and excellence in all that we do. We seek individuals who elevate themselves and those around them through the practice of academic candor, generous collaboration, and bringing curiosity and rigor to solving meaningful problems. At the GSB,impact means taking ownership, and contributing to a purpose-driven, collaborative, and high-performing community in service to the institution’s mission.

The Office of the Dean at the Graduate School of Business is looking for a forward-thinking, versatile Executive Assistant who enjoys wearing many hats and thrives in a fast-paced, energetic environment. The ideal candidate brings c-suite experience where initiative, curiosity, strong organizational skills, and a collaborative approach to solving problems while keeping daily operations running smoothly.

This role will provide daily on-site administrative and office support in the Dean's Office. Responsibilities include welcoming visitors, responding to inquiries, coordinating events and vendors, preparing communications and materials, managing complex calendars and travel arrangements, processing routine financial transactions, and maintaining office supplies and equipment.

Additional Details:

• Budgeted Salary: The expected pay range for this position is $96,790 to $111,563.
• Work Schedule: Hybrid workweek typically 4 days onsite (initially 5 days onsite).
• To be considered, applicants must submit both a resume and a cover letter.