Strategic Executive Assistant to the Dean, CAS

Xavier University of Louisiana; New Orleans (LA); Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

Xavier University of Louisiana seeks an Executive Administrative Assistant to the Dean for the College of Arts and Sciences (CAS). The role provides advanced administrative and financial support to the Dean, handling confidential matters and supporting CAS strategic priorities.

The successful candidate will work with the Dean’s Office staff to manage calendars, communications, travel, budgets, reporting, and events; maintain CAS web pages and social media, and supervise student workers.

Qualifikationen

• Bachelor’s degree in any field.
• Three to five years’ experience in a responsible administrative support position that demonstrates knowledge of administrative methods, including managing budgets.
• Ability to work independently on multiple projects and exercise sound judgment in addressing program issues.
• Willingness to acquire knowledge of new programs, processes, and technologies.
• Ability to multitask and prioritize evolving, time-sensitive workloads.
• Excellent verbal and written communication, interpersonal, and organizational skills.
• Proficient in MS Office Suite and Adobe.

Aufgaben

• Manage workflow to ensure deadlines are met and work is accurate.
• Coordinate communications with all Dean’s Office constituents (students, faculty, staff, employers).
• Maintain and enhance the Dean’s Corner site and CAS webpages for accessibility and educational value.
• Oversee the College of Arts & Sciences social media presence.
• Assist in communication of activities and manage the Dean’s travel.
• Manage the Dean and Associate Dean’s executive calendars with cross-department coordination.
• Prepare meeting agendas and background materials.
• Record meeting notes and minutes and follow up on actions.
• Arrange conference rooms, A/V equipment, and materials for meetings.
• Provide on-site supervision of events and assist with facilities and problem resolution.
• Assist with reporting, data assembly, and draft budgets and annual reports.
• Process requisitions, POs, invoices, and deliveries; monitor expenditures.
• Supervise student workers and manage timesheets.
• Limited travel for professional development.
• Perform related duties as required.

Kenntnisse

Administrative experience 3-5 years

Budget management

Independent multi-project work

Adapt to new programs/tech

Multitasking / time management

Verbal and written communication

Ausbildung

Bachelor’s degree in any field

Tools

MS Office Suite

Adobe

Jobbeschreibung

Xavier University of Louisiana seeks an Executive Administrative Assistant to the Dean for the College of Arts and Sciences (CAS). The role provides advanced administrative and financial support to the Dean, handling confidential matters and supporting CAS strategic priorities.

The successful candidate will work with the Dean’s Office staff to manage calendars, communications, travel, budgets, reporting, and events; maintain CAS web pages and social media, and supervise student workers.