Administrative Assistant II: Department Coordination

Xavier University; Cincinnati (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health savings accounts

Tuition remission

Job summary

Xavier University is seeking an organized Administrative Assistant II to support the Department of Leadership Studies within the College of Health and Human Services. This role provides administrative and operational support to the Department Chair, Program Directors, faculty, adjunct instructors, and students, including scheduling and accreditation tasks.

The successful candidate will handle communication, campus liaison work, and purchasing via Workday, contributing to efficient office

Qualifications

• High school diploma or GED required.
• 3 to 5 years of relevant administrative, office management, or program coordination experience.
• Strong organizational skills and attention to detail, with ability to manage multiple responsibilities and deadlines.
• Excellent written and verbal communication skills, including professional communication.
• Proficiency in standard office software and technology.

Responsibilities

• Maintain faculty files and departmental records; process Period Activity Pay; assist with faculty and adjunct hiring and onboarding; maintain the department website and social media; document meeting minutes; support accreditation activities and recruitment.
• Serve as the primary point of contact for the department; respond to student inquiries; assist with student communications; process student forms and documentation while maintaining confidentiality.
• Manage telephone calls, email, mail, calendars, meetings, and advising appointments; greet students and visitors; maintain an organized office and classroom environment.
• Assist with course scheduling and enrollment monitoring; support adjunct instructors; coordinate faculty course materials; organize departmental events and meeting spaces.
• Coordinate faculty development requests; order office supplies; process departmental purchases through Workday; reconcile purchasing card transactions.

Skills

Organizational skills

Communication skills

Attention to detail

Professionalism

Education

High school diploma or GED

Tools

Workday

Job description

Xavier University is seeking an organized Administrative Assistant II to support the Department of Leadership Studies within the College of Health and Human Services. This role provides administrative and operational support to the Department Chair, Program Directors, faculty, adjunct instructors, and students, including scheduling and accreditation tasks.

The successful candidate will handle communication, campus liaison work, and purchasing via Workday, contributing to efficient office