Strategic Executive Assistant to the Dean

State of South Carolina; South Carolina; On-site; USD 45,000 - 65,000; Full time

Job summary

State of South Carolina, College of Arts & Sciences, seeks an Executive Assistant to provide high-level administrative, operational and strategic support to the Dean, Associate Dean and Office of Student Services.

This role coordinates external partnerships, communications and events, prepares reports and materials, and trains departmental staff while maintaining complex data systems and records across multiple departments.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Proficiency with Microsoft Office 365 and office management policies.
• Strong organizational and time management skills with ability to meet deadlines.
• Excellent written and oral communication skills for reports and communications.
• Ability to handle confidential information with discretion.
• Ability to build relationships with faculty, staff, students and the public.

Responsibilities

• Establishes and maintains administrative procedures and workflows.
• Liaises between the Dean’s Office, faculty, staff, students and external partners.
• Manages the Dean’s calendar and coordinates meetings with partners.
• Prepares meeting agendas, briefing materials, reports and minutes.
• Coordinates internal communications across 12 academic departments.
• Supports travel, procurement, events and campus activities.

Skills

Microsoft Office 365

Time management

Written communication

Oral communication

Confidential information handling

Relationship building

Education

Bachelor’s degree

Tools

Ellucian Banner

Job description

State of South Carolina, College of Arts & Sciences, seeks an Executive Assistant to provide high-level administrative, operational and strategic support to the Dean, Associate Dean and Office of Student Services.

This role coordinates external partnerships, communications and events, prepares reports and materials, and trains departmental staff while maintaining complex data systems and records across multiple departments.