Strategic Executive Assistant to the Dean

University of New England; Maine; On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Retirement plan match

Generous leave + 12+ holidays

Job summary

University of New England in Maine seeks a Senior Assistant to the Dean to provide high‑level administrative and operational support to the Dean of the College of Professional Studies and the Dean’s Office. You will coordinate the Dean’s calendar, meetings, travel, and communications, ensuring efficient collaboration across colleges and external partners.

The role requires discretion, proactive prioritization, and strong organizational skills to help execute strategic priorities and day‑to‑day

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3–5 years of progressively responsible administrative support, preferably supporting executive leadership.
• Experience managing complex calendars and coordinating multiple priorities.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.

Responsibilities

• Manage the Dean’s calendar, meetings, travel, and priorities.
• Coordinate meetings across multiple colleges, departments, and external partners.
• Prepare meeting agendas, materials, presentations, and briefing documents.
• Attend meetings, take notes, and track follow‑up actions.
• Screen and prioritize communications; route inquiries efficiently.
• Coordinate travel arrangements and expense documentation.
• Support confidential correspondence and sensitive personnel matters.

Skills

Administrative support

Calendar management

Verbal & written communication

Organizational skills

Discretion with confidential info

Microsoft Office

Video conferencing platforms

Education

Bachelor's degree

Experience in executive support

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

University of New England in Maine seeks a Senior Assistant to the Dean to provide high‑level administrative and operational support to the Dean of the College of Professional Studies and the Dean’s Office. You will coordinate the Dean’s calendar, meetings, travel, and communications, ensuring efficient collaboration across colleges and external partners.

The role requires discretion, proactive prioritization, and strong organizational skills to help execute strategic priorities and day‑to‑day