Strategic Executive Assistant to the CEO & Leadership Team

Big Brothers Big Sisters Twin Cities; Minneapolis (MN); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b) retirement plans with employer

Paid time off & 13 holidays

Flexible scheduling

Remote work option

Job summary

Big Brothers Big Sisters Twin Cities is seeking an Executive Administrative Specialist to provide high-quality administrative support to the CEO and to help ensure smooth operation of the Leadership Team and organizational activities. The role involves managing the CEO’s calendar, coordinating meetings and travel, supporting Board administration, and maintaining effective communication systems.

The ideal candidate is highly organized, proactive, and discreet, capable of handling multiple

Qualifications

• Associate’s or bachelor’s degree preferred; equivalent combination of education and experience considered.
• 3–5 years of progressively responsible administrative or executive support experience preferred.
• Experience supporting senior leaders and managing calendars, meetings, and priorities.
• Experience coordinating meetings, events, projects with multiple stakeholders.
• Experience preparing professional correspondence, presentations, agendas, and materials.
• Experience handling confidential or sensitive information with discretion.
• Experience supporting a nonprofit, executive office, Leadership Team, or Board of Directors preferred.
• Proficiency with Microsoft Office and Google Workspace; comfortable learning new tech.

Responsibilities

• Manage the CEO’s calendar, scheduling, and day-to-day needs.
• Coordinate leadership meetings, logistics, materials, and follow-up.
• Prepare agendas and materials for meetings and correspondence.
• Coordinate CEO travel, registrations, speaking engagements, and logistics.
• Maintain CEO files and follow deadlines and commitments.
• Support communication with staff, Board members, donors, and partners.
• Anticipate administrative needs and address scheduling and coordination issues.
• Handle confidential information with discretion.

Skills

Calendar management

Meeting coordination

Executive support

Communications

Discretion

Relationship management

Education

Associate or Bachelor degree in business or related field

Tools

Microsoft Office

Google Workspace

Job description

Big Brothers Big Sisters Twin Cities is seeking an Executive Administrative Specialist to provide high-quality administrative support to the CEO and to help ensure smooth operation of the Leadership Team and organizational activities. The role involves managing the CEO’s calendar, coordinating meetings and travel, supporting Board administration, and maintaining effective communication systems.

The ideal candidate is highly organized, proactive, and discreet, capable of handling multiple