CEO Administrative & Leadership Support Specialist

Bigstwincities; Minneapolis, Northern (MN, KY); Hybrid; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision and pet insurance

Long-term disability insurance

Life insurance

HSA or FSA

PTO and 13 paid holidays

403(b) retirement with employer match

Flexible scheduling and remote work

Schedule flexibility with supervisor

Job summary

BBBSTC Twin Cities is seeking an Executive Administrative Specialist in Minneapolis to provide high-quality support to the CEO and Leadership Team. This role manages calendars, meetings, and travel, supports Board processes, and maintains efficient administrative systems.

The ideal candidate will be highly organized, discreet, and proactive, with nonprofit experience and strong communication skills. The position is in-office with standard hours and occasional evenings or events.

Qualifications

• Associate’s or bachelor’s degree preferred; relevant experience considered.
• 3–5 years of progressive administrative or executive support experience.
• Experience supporting senior leaders and managing complex calendars.
• Experience coordinating meetings, events, or activities with multiple stakeholders.
• Experience preparing professional correspondence and materials.
• Discretion handling confidential information.

Responsibilities

• Manage CEO’s calendar, scheduling, invitations, and day-to-day needs.
• Coordinate leadership meetings, logistics, materials, and follow-up.
• Prepare agendas, presentations, and correspondence.
• Coordinate CEO travel, registrations, speaking engagements, and logistics.
• Organize CEO files, records, and contacts for easy access.
• Support Board administration and governance logistics.

Skills

Executive support

Calendar management

Meeting coordination

Communication skills

Discretion & confidentiality

Nonprofit experience

Education

Bachelor’s degree or higher in business administration / nonprofit management / communications

Tools

Microsoft Office

Google Workspace

Job description

BBBSTC Twin Cities is seeking an Executive Administrative Specialist in Minneapolis to provide high-quality support to the CEO and Leadership Team. This role manages calendars, meetings, and travel, supports Board processes, and maintains efficient administrative systems.

The ideal candidate will be highly organized, discreet, and proactive, with nonprofit experience and strong communication skills. The position is in-office with standard hours and occasional evenings or events.