Strategic Executive Assistant to CEO & Board Liaison

Northwest Area Foundation; Saint Paul (MN); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Northwest Area Foundation in Saint Paul, MN seeks an Executive Assistant to the President and Board Liaison to manage the President/CEO’s calendar, travel, and board logistics in a hybrid setting.

The role supports strategic admin work, prepares materials for meetings, and assists the Director of People and Culture as needed. Ideal candidates have 5+ years supporting C-Level executives and strong organizational skills.

Qualifications

• 5+ years supporting C-Level Executives, preferably in nonprofit.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Experience with board portal and grant management software (BoardEffect and Fluxx).
• Track record of meeting deadlines in a fast-paced environment.
• Previous experience maintaining confidentiality.

Responsibilities

• Manage the President/CEO's calendar, including scheduling and allocating time as needed.
• Develop President/CEO and related Board Committee budgets including annual review and allocation of funds.
• Coordinate travel arrangements and process related expenses.
• Organize paper and electronic files.
• Assist in coordinating weekly Senior Leadership Team meetings.
• Draft written materials on behalf of the President/CEO.

Skills

Strong organizational skills

Multitasking

Excellent communication

Proactive problem-solving

Discretion

Team player

Education

5+ years supporting C-Level Executives

Tools

Microsoft Office

Adobe Acrobat

BoardEffect

Fluxx

Job description

Northwest Area Foundation in Saint Paul, MN seeks an Executive Assistant to the President and Board Liaison to manage the President/CEO’s calendar, travel, and board logistics in a hybrid setting.

The role supports strategic admin work, prepares materials for meetings, and assists the Director of People and Culture as needed. Ideal candidates have 5+ years supporting C-Level executives and strong organizational skills.