Executive Assistant to CEO - Strategic Partner & Ops Pro

Wilson-Mcshane Corp.; BLOOMINGTON, Northern (MN, KY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

FSA

401(k) & ESOP

Paid holidays & PTO

Dependent Care Reimbursement

Job summary

Wilson-McShane Corp. in Bloomington, MN seeks a full-time Executive Assistant to the CEO to provide high-level administrative, operational, and project management support with discretion.

The role manages calendars and email, coordinates travel, meeting logistics, and documents, supports governance activities, and helps with strategic initiatives while maintaining confidentiality. Requires 5+ years supporting senior executives, exceptional organization, and discreet handling of confidential

Qualifications

• 5+ years of experience supporting senior executives, preferably a C-suite leader.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, Outlook, Teams, PowerPoint, and Excel.
• Experience coordinating meetings, travel, and executive communications.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Provide strategic support and optimization for the CEO’s calendar, email, travel, and meetings.
• Coordinate travel arrangements, itineraries, logistics, and contingencies.
• Maintain and organize documents, records, and filing systems with confidentiality.
• Coordinate internal and external meetings, agendas, materials, and follow-up actions.
• Provide technology support for presentations and MS Teams meetings.
• Maintain accurate client records and history.
• Support RFPs, proposals, and presentation materials.
• Conduct client and market research to support business development.
• Support trustee relationships and governance activities.
• Plan client-focused events and appreciation efforts to strengthen relationships.
• Provide project management and administrative support for organizational initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Project management

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

Wilson-McShane Corp. in Bloomington, MN seeks a full-time Executive Assistant to the CEO to provide high-level administrative, operational, and project management support with discretion.

The role manages calendars and email, coordinates travel, meeting logistics, and documents, supports governance activities, and helps with strategic initiatives while maintaining confidentiality. Requires 5+ years supporting senior executives, exceptional organization, and discreet handling of confidential