Strategic Executive Assistant to the CEO

UW Advancement Careers; Seattle (WA); On-site; USD 78,000 - 110,000; Full time

Job summary

Harborview Medical Center seeks an Executive Assistant to the Chief Executive Officer to provide high-level administrative support and strategic coordination for the CEO. You will manage schedules, prepare materials, and coordinate meetings and events across hospital leadership and external partners.

The role requires discretion with confidential information, strong communications, and the ability to navigate a dynamic healthcare environment.

Qualifications

• Bachelors degree and 45 years of executive administrative support in a large organization.
• Experience supporting senior leadership (Director level or higher).
• Proficient with Microsoft Office (Excel, Word, Outlook, PowerPoint) and collaboration tools (Teams, Zoom, SharePoint).
• Ability to handle confidential information with tact and discretion.

Responsibilities

• Advance executive priorities and manage scheduling for the CEO, aligning commitments with priorities.
• Coordinate meetings, events, and logistics for committees and hospital activities.
• Plan and implement policies and procedures to support Administration and regulatory compliance.
• Serve as liaison to Board of Trustees, UW leadership, state officials, and community leaders.
• Support executive decision-making with data, issues, and recommendations.
• Draft and finalize professional communications and meeting notes.
• Assist with budget preparation, interpretation, analysis, and monitoring.

Skills

Executive support

Scheduling

Stakeholder management

Budgeting

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Zoom

SharePoint

Job description

Harborview Medical Center seeks an Executive Assistant to the Chief Executive Officer to provide high-level administrative support and strategic coordination for the CEO. You will manage schedules, prepare materials, and coordinate meetings and events across hospital leadership and external partners.

The role requires discretion with confidential information, strong communications, and the ability to navigate a dynamic healthcare environment.