Strategic Executive Assistant to CEO — Healthcare

Cary Medical Center; Caribou (ME); On-site; USD 32,000 - 48,000; Full time

Job summary

Cary Medical Center is seeking an Executive Assistant to the CEO to provide high-level administrative and strategic support to the senior leadership team. The role requires discretion, professionalism, and the ability to manage complex calendars and communications across the organization.

Responsibilities include coordinating Board meetings, preparing materials, and ensuring confidential handling of sensitive information while supporting organizational planning and governance initiatives.

Qualifications

• Associate’s degree or higher in Business Administration, Healthcare Administration, or related field.
• Minimum of five (5) years of progressively responsible administrative experience, including direct support of senior executives.
• Experience in healthcare or highly regulated environments preferred.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Provide high-level administrative support to the CEO and Administrative Team, managing priorities and competing demands.
• Manage complex executive calendars, travel arrangements, and executive commitments.
• Prepare and distribute correspondence, reports, and briefing materials; support board meetings.
• Serve as primary liaison between the C-suite and internal/external stakeholders with discretion.

Skills

Executive support

Organizational skills

Time management

Multitasking

Written & verbal communication

Education

Associate’s degree or higher in Business Administration or Healthcare Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Cary Medical Center is seeking an Executive Assistant to the CEO to provide high-level administrative and strategic support to the senior leadership team. The role requires discretion, professionalism, and the ability to manage complex calendars and communications across the organization.

Responsibilities include coordinating Board meetings, preparing materials, and ensuring confidential handling of sensitive information while supporting organizational planning and governance initiatives.