Executive Assistant to the CEO — Hybrid/Remote

University of Washington; Seattle (WA); Hybrid; USD 78,000 - 108,000; Full time

Job summary

University of Washington Medical Center seeks an Executive Assistant to the CEO and Associate Administrator for Essential Services to provide executive-level support and ensure smooth hospital operations in a high-demand environment.

Responsibilities include managing complex calendars, coordinating meetings and events, handling confidential information with discretion, and interfacing with state and community leaders. A Bachelor's degree and 4–5 years of relevant experience are required.

Qualifications

• Bachelor’s degree and 4–5 years of executive administrative support in a large, complex organization.
• Experience reporting to a Director level or above.
• Proficiency with the Microsoft Office Suite; SharePoint editing experience preferred but not necessary.
• Proficient with Outlook, Teams and Zoom.
• Ability to handle executive level confidential information with tact, discretion, and diplomacy.
• Ability to work under pressure of frequent deadlines, interruptions, and changing priorities in a high-volume academic healthcare setting.
• Excellent verbal and written communication skills, including a professional demeanor and demonstrated competency in preparation of professional reports.
• Demonstrated good judgment and initiative with discretion within the scope of the position.
• An equivalent combination of education and experience may substitute for stated requirements.

Responsibilities

• Manages schedules for the UWMC CEO and Associate Administrator for Essential Services, aligning with priorities.
• Coordinates committee meetings, events, open forums, and hospital activities.
• Arranges accommodation, orders/operates equipment, and coordinates logistics as needed.
• Develops and implements policies to ensure regulatory requirements are met in UWMC Administration.
• Acts as liaison with State officials, University Leadership, and community leaders as needed.
• Serves as liaison for the Board of Trustees, ensuring smooth communication.
• Handles confidential tasks with discretion and independence.
• Builds relationships with community leaders and elected officials in UWMC interactions.
• Prepares, researches, and provides data and recommendations for action including inquiries, comments, and complaints.
• Drafts letters, reports, memos, and meeting agendas; records meeting notes as requested.
• Assists in budgeting and monitoring expenditures on the department’s budget as assigned.

Skills

Communication skills

Discretion

Time management

Professional demeanor

Judgment and initiative

Executive support

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Teams

Zoom

SharePoint

Job description

University of Washington Medical Center seeks an Executive Assistant to the CEO and Associate Administrator for Essential Services to provide executive-level support and ensure smooth hospital operations in a high-demand environment.

Responsibilities include managing complex calendars, coordinating meetings and events, handling confidential information with discretion, and interfacing with state and community leaders. A Bachelor's degree and 4–5 years of relevant experience are required.