Executive Assistant to CEO & Senior Hospital Admin

University of Washington Medical Center; Seattle (WA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

University of Washington Medical Center in Seattle seeks an Executive Assistant to the CEO and Associate Administrator for Essential Services. You will manage complex calendars, coordinate meetings, prepare reports, and serve as liaison with State officials and university leadership.

This role requires discretion, superior communication skills, and the ability to handle sensitive information while coordinating hospital activities to keep operations running smoothly.

Qualifications

• Bachelor’s degree AND 4 to 5 years of progressively responsible executive administrative support experience
• Experience reporting to a Director level or above
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SharePoint
• Proficient with Outlook, Teams and Zoom
• Ability to handle executive level confidential information with tact and diplomacy
• Ability to work under pressure in a high-volume academic healthcare setting
• Strong written/verbal communication and professional demeanor
• Equivalent combination of education and experience may substitute for stated requirements

Responsibilities

• Manages the schedules of the UWMC CEO and Associate Administrator for Essential Services.
• Coordinates committee meetings, events, open forums and hospital activities.
• Arranges accommodations, equipment, and logistics as needed.
• Plans and implements policies to ensure regulatory requirements are met.
• Acts as liaison with State officials, University Leadership and community leaders.
• Serves as liaison for the Board of Trustees and ensures smooth communication.
• Handles high-level tasks with discretion and independently makes decisions
• Engages with community leaders and elected officials on behalf of UWMC
• Prepares, researches and provides data-driven recommendations for action
• Drafts letters, reports, memos and meeting agendas; records notes as requested
• May assist with budgeting and monitoring expenditures for the department

Skills

Calendar management

Meeting coordination

Communication

Discretion & confidentiality

Executive support

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Teams

Zoom

SharePoint

Job description

University of Washington Medical Center in Seattle seeks an Executive Assistant to the CEO and Associate Administrator for Essential Services. You will manage complex calendars, coordinate meetings, prepare reports, and serve as liaison with State officials and university leadership.

This role requires discretion, superior communication skills, and the ability to handle sensitive information while coordinating hospital activities to keep operations running smoothly.