Strategic Executive Assistant to the CEO

Nws; Oregon; Hybrid; USD 65,000 - 95,000; Full time

Job summary

Network Wireless Solutions (NWS) is seeking an organized and proactive Executive Assistant to support the CEO. The role involves managing complex schedules, coordinating executive communications, and driving strategic projects across cross-functional teams.

Ideal candidates will have 5+ years supporting C-suite executives, strong Microsoft Office proficiency, and exceptional organizational skills. The position is primarily office-based in Oregon with occasional travel and a focus on

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field preferred, or equivalent experience.
• 5+ years of experience supporting C-suite executives, preferably a CEO.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Experience handling highly confidential and sensitive information.

Responsibilities

• Manage the CEO's complex calendar, appointments, meetings, and travel arrangements.
• Prioritize and coordinate scheduling requests to maximize executive efficiency and effectiveness.
• Prepare agendas, presentations, reports, meeting materials, and briefing documents for executive meetings.
• Screen and manage incoming communications, including emails, phone calls, and correspondence.
• Draft, edit, and proofread professional communications on behalf of the CEO.
• Track deliverables, deadlines, and follow-up items to ensure timely completion.
• Support the execution of key business initiatives and strategic projects.
• Coordinate cross-functional activities and follow up with department leaders on action items.
• Monitor project progress and provide status updates to the CEO.
• Assist with organizational planning, leadership meetings, and company-wide initiatives.
• Prepare executive dashboards, reports, and metrics as needed.
• Organize executive and leadership team meetings, including scheduling, logistics, materials preparation, and meeting minutes.
• Coordinate board meetings, leadership off-sites, customer meetings, and company events.
• Track and distribute meeting notes, decisions, and action items.
• Serve as a primary point of contact between the CEO and internal/external stakeholders.
• Build and maintain strong working relationships across all levels of the organization.
• Handle sensitive and confidential information with discretion and professionalism.
• Facilitate communication between departments to ensure alignment and timely follow-up.
• Prepare expense reports and monitor executive-related budgets as assigned.
• Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
• Maintain organized records, files, and documentation.
• Support special projects and administrative functions as required.

Skills

Executive support

Calendar management

Communication

Confidentiality

Cross-functional coordination

Project management

MS Office

Time management

Travel coordination

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Outlook

Teams

PowerPoint

ERP systems

Job description

Network Wireless Solutions (NWS) is seeking an organized and proactive Executive Assistant to support the CEO. The role involves managing complex schedules, coordinating executive communications, and driving strategic projects across cross-functional teams.

Ideal candidates will have 5+ years supporting C-suite executives, strong Microsoft Office proficiency, and exceptional organizational skills. The position is primarily office-based in Oregon with occasional travel and a focus on