Executive Assistant

Network-Wireless-Solutions; Myrtle Point (OR); Presencial; USD 65.000 - 95.000; Jornada completa

Descripción de la vacante

Network Wireless Solutions (NWS) seeks an organized Executive Assistant to support the CEO. The role manages complex calendars, coordinates executive communications, travel, and prepares meeting materials for executive meetings.

You will liaise with leaders, employees, customers, and external partners, handle confidential information with discretion, and help advance strategic initiatives in a fast-paced environment.

Formación

• BA/BS in business, communications, or related field or equivalent experience.
• 5+ years supporting C-suite executives, preferably a CEO.
• Advanced proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Teams).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication and confidentiality.

Responsabilidades

• Manage the CEO’s complex calendar, meetings, and travel arrangements.
• Prepare agendas, materials, and briefing documents for executive meetings.
• Screen emails and communications; draft professional correspondence.
• Coordinate cross-functional projects and monitor progress for updates.
• Maintain organized records and support special projects as needed.

Conocimientos

Executive support

Calendar management

Communication

Multi-priority handling

Discretion & confidentiality

Educación

Bachelor's degree in Business Administration or related field

Herramientas

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Descripción del empleo

Network Wireless Solutions (NWS) seeks a highly organized, proactive, and professional Executive Assistant to support the Chief Executive Officer (CEO). As a trusted partner, this individual will manage complex schedules, coordinate executive communications and cross-functional projects, and help keep executive priorities running smoothly.

The ideal candidate is solutions-oriented, exercises sound judgment, maintains strict confidentiality, and thrives in a fast-paced, dynamic environment. This individual will play a critical role in supporting strategic initiatives, managing competing priorities, and serving as a key liaison between the CEO, leadership team, employees, customers, and external partners.

Essential Duties and Responsibilities

Executive Support

• Manage the CEO's complex calendar, appointments, meetings, and travel arrangements.
• Prioritize and coordinate scheduling requests to maximize executive efficiency and effectiveness.
• Prepare agendas, presentations, reports, meeting materials, and briefing documents for executive meetings.
• Screen and manage incoming communications, including emails, phone calls, and correspondence.
• Draft, edit, and proofread professional communications on behalf of the CEO.
• Track deliverables, deadlines, and follow-up items to ensure timely completion.

Strategic Coordination & Project Management

• Support the execution of key business initiatives and strategic projects.
• Coordinate cross-functional activities and follow up with department leaders on action items.
• Monitor project progress and provide status updates to the CEO.
• Assist with organizational planning, leadership meetings, and company-wide initiatives.
• Prepare executive dashboards, reports, and metrics as needed.

Meeting & Event Management

• Organize executive and leadership team meetings, including scheduling, logistics, materials preparation, and meeting minutes.
• Coordinate board meetings, leadership off-sites, customer meetings, and company events.
• Track and distribute meeting notes, decisions, and action items.

Communication & Relationship Management

• Serve as a primary point of contact between the CEO and internal/external stakeholders.
• Build and maintain strong working relationships across all levels of the organization.
• Handle sensitive and confidential information with discretion and professionalism.
• Facilitate communication between departments to ensure alignment and timely follow-up.

Administrative Operations

• Prepare expense reports and monitor executive-related budgets as assigned.
• Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
• Maintain organized records, files, and documentation.
• Support special projects and administrative functions as required.

Qualifications

Required

• Bachelor's degree in Business Administration, Communications, or related field preferred, or equivalent experience.
• 5+ years of experience supporting C-suite executives, preferably a CEO.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Experience handling highly confidential and sensitive information.
• Strong attention to detail and problem-solving capabilities.

Preferred

• Experience supporting executives in telecommunications, technology, wireless, construction, or field service organizations.
• Project management experience.
• Experience coordinating leadership meetings and company-wide initiatives.
• Familiarity with ERP and business reporting systems.

Key Competencies

• Executive Presence
• Professionalism and Confidentiality
• Strategic Thinking
• Organizational Excellence
• Relationship Building
• Adaptability and Flexibility
• Initiative and Accountability
• Effective Communication
• Sound Judgment and Decision Making
• Attention to Detail

Work Environment

• Full‑time position.
• Primarily office‑based with flexibility based on business needs.
• Occasional travel may be required.
• Ability to work outside standard business hours when needed to support executive priorities.

Equal Employment Opportunity

NWS is an equal opportunity employer committed to providing a workplace free from discrimination and harassment. Employment decisions are based on qualifications, experience, and performance.

About NWS

NWS empowers service providers, integrators, contractors, and organizations of all sizes to stay ahead of the curve. Established in 2012 and headquartered in Greensboro, North Carolina, USA, NWS boasts an extensive range of services across three key market segments.

Our cable solutions showcase cutting‑edge copper, fiber, and hybrid designs. With a proficient team of engineers, manufacturing, and supply chain experts, we can tailor these custom‑trunked cable solutions to precise specifications, ensuring our clients benefit from the most reliable and efficient telecom solutions on the market.

Join our energetic and vibrant team of skilled professionals and be part of the excitement at NWS. Our employees enjoy a culture that values initiative, teamwork, high values, and integrity.

To learn more about us, please visit our website at nwsnext.com - https://nwsnext.com/

Network Wireless Solutions (NWS) is committed to maintaining a safe, compliant, and professional workplace. As part of our hiring process, all offers of employment are contingent upon the successful completion of a background check and drug screening, where permitted by law.

Background checks may include, but are not limited to, verification of employment history, education, criminal records, and other relevant factors in accordance with applicable federal, state, and local laws.

Drug screening may be required based on the nature of the position and applicable regulations. NWS complies with all relevant laws regarding drug testing, including any accommodations required under the Americans with Disabilities Act (ADA) or other applicable statutes.

A candidate's failure to pass the background check or drug screening may result in the withdrawal of an employment offer. Any falsification or omission of information during the hiring process may also be grounds for disqualification or termination of employment.

By submitting an application to NWS, candidates acknowledge and consent to the company's background check and drug screening policies.