Strategic Executive Assistant to the CEO

CFE International LLC; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

CFE International LLC, a Houston-based affiliate of Comisión Federal de Electricidad, seeks an Executive Assistant to the CEO to provide high-level administrative and strategic support in a fast-paced, multi-stakeholder environment.

You will manage the CEO’s calendar, coordinate meetings and travel, prepare executive materials, and handle confidential information with discretion and professionalism. Fluency in English and Spanish is required.

Qualifications

• Bachelor’s degree in Business, Communications, HR, or related field.
• 5+ years in executive support, office management, or senior administration.
• Experience supporting C-suite executives, preferably a CEO.
• Advanced Microsoft 365 skills, including Outlook, Excel, PowerPoint, Teams, SharePoint, and Copilot.
• Highly proficient written and spoken English and Spanish.
• High discretion, integrity, and professionalism.
• Strong organization, judgment, and ability to manage multiple priorities.
• Responsible use of AI and productivity tools, with strict attention to confidentiality, data protection, company policies, and sound judgment.

Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, appointments, business reviews, and time-sensitive commitments.
• Coordinate executive meetings, leadership sessions, board-related activities, and external stakeholder engagements.
• Prepare agendas, presentations, briefing materials, reports, correspondence, talking points, and executive communications.
• Screen, organize, and manage communications on behalf of the CEO, including emails, calls, and information requests.
• Track action items, decisions, deadlines, and follow-ups to ensure timely completion and accountability.
• Serve as a professional liaison between the CEO and senior leaders, employees, clients, partners, and other stakeholders.
• Support strategic and operational initiatives by monitoring project progress and maintaining visibility of key deliverables.
• Coordinate travel logistics, itineraries, expense reports, and related administrative processes.
• Organize and maintain confidential executive records, documents, and files with discretion and sound judgment.
• Anticipate needs, identify issues early, propose practical solutions, and represent the CEO’s office with professionalism.
• Perform other responsibilities as assigned in support of CEO priorities, organizational needs, and the continued effectiveness of the function.

Skills

Executive support

Calendar management

Communication

Microsoft 365

Bilingual English/Spanish

Education

Bachelor's degree in Business/related field

Tools

Outlook

Excel

PowerPoint

Teams

SharePoint

Copilot

Job description

CFE International LLC, a Houston-based affiliate of Comisión Federal de Electricidad, seeks an Executive Assistant to the CEO to provide high-level administrative and strategic support in a fast-paced, multi-stakeholder environment.

You will manage the CEO’s calendar, coordinate meetings and travel, prepare executive materials, and handle confidential information with discretion and professionalism. Fluency in English and Spanish is required.