Executive Assistant to Chief Executive Officer

CFE International LLC; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

CFE International LLC, a Houston-based affiliate of Comisión Federal de Electricidad, seeks an Executive Assistant to the CEO to provide high-level administrative and strategic support in a fast-paced, multi-stakeholder environment.

You will manage the CEO’s calendar, coordinate meetings and travel, prepare executive materials, and handle confidential information with discretion and professionalism. Fluency in English and Spanish is required.

Qualifications

• Bachelor’s degree in Business, Communications, HR, or related field.
• 5+ years in executive support, office management, or senior administration.
• Experience supporting C-suite executives, preferably a CEO.
• Advanced Microsoft 365 skills, including Outlook, Excel, PowerPoint, Teams, SharePoint, and Copilot.
• Highly proficient written and spoken English and Spanish.
• High discretion, integrity, and professionalism.
• Strong organization, judgment, and ability to manage multiple priorities.
• Responsible use of AI and productivity tools, with strict attention to confidentiality, data protection, company policies, and sound judgment.

Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, appointments, business reviews, and time-sensitive commitments.
• Coordinate executive meetings, leadership sessions, board-related activities, and external stakeholder engagements.
• Prepare agendas, presentations, briefing materials, reports, correspondence, talking points, and executive communications.
• Screen, organize, and manage communications on behalf of the CEO, including emails, calls, and information requests.
• Track action items, decisions, deadlines, and follow-ups to ensure timely completion and accountability.
• Serve as a professional liaison between the CEO and senior leaders, employees, clients, partners, and other stakeholders.
• Support strategic and operational initiatives by monitoring project progress and maintaining visibility of key deliverables.
• Coordinate travel logistics, itineraries, expense reports, and related administrative processes.
• Organize and maintain confidential executive records, documents, and files with discretion and sound judgment.
• Anticipate needs, identify issues early, propose practical solutions, and represent the CEO’s office with professionalism.
• Perform other responsibilities as assigned in support of CEO priorities, organizational needs, and the continued effectiveness of the function.

Skills

Executive support

Calendar management

Communication

Microsoft 365

Bilingual English/Spanish

Education

Bachelor's degree in Business/related field

Tools

Outlook

Excel

PowerPoint

Teams

SharePoint

Copilot

Job description

The Executive Assistant to the Chief Executive Officer provides high-level administrative, operational, and strategic executive-office support to ensure the efficient functioning of the CEO’s office. This role manages calendar coordination, communications, travel, meetings, confidential information, and follow-up on key business priorities. The ideal candidate is highly organized, proactive, discreet, and capable of working in a fast-paced environment with multiple stakeholders while exercising sound judgment, professionalism, and confidentiality at all times.

Key Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, appointments, business reviews, and time-sensitive commitments.
• Coordinate executive meetings, leadership sessions, board-related activities, and external stakeholder engagements.
• Prepare agendas, presentations, briefing materials, reports, correspondence, talking points, and executive communications.
• Screen, organize, and manage communications on behalf of the CEO, including emails, calls, and information requests.
• Track action items, decisions, deadlines, and follow-ups to ensure timely completion and accountability.
• Serve as a professional liaison between the CEO and senior leaders, employees, clients, partners, and other stakeholders.
• Support strategic and operational initiatives by monitoring project progress and maintaining visibility of key deliverables.
• Coordinate travel logistics, itineraries, expense reports, and related administrative processes.
• Organize and maintain confidential executive records, documents, and files with discretion and sound judgment.
• Anticipate needs, identify issues early, propose practical solutions, and represent the CEO’s office with professionalism.
• Perform other responsibilities as assigned in support of CEO priorities, organizational needs, and the continued effectiveness of the function.

Qualifications & Experience

Required

• Bachelor’s degree in Business, Communications, HR, or related field.
• 5+ years in executive support, office management, or senior administration.
• Experience supporting C-suite executives, preferably a CEO.
• Advanced Microsoft 365 skills, including Outlook, Excel, PowerPoint, Teams, SharePoint, and Copilot.
• Highly proficient written and spoken English and Spanish.
• High discretion, integrity, and professionalism.
• Strong organization, judgment, and ability to manage multiple priorities.
• Responsible use of AI and productivity tools, with strict attention to confidentiality, data protection, company policies, and sound judgment.

Preferred

• Experience in a fast-paced, multinational, or highly matrixed environment.
• Strong project coordination or executive office experience.
• Ability to prepare polished presentations and executive-level materials.
• Experience handling confidential business, legal, or people-related matters.
• Familiarity with travel management, expense systems, and meeting coordination tools.

WHO WE ARE

CFE International is a Houston-based affiliate of Comisión Federal de Electricidad (CFE), Mexico’s state-owned electric utility. We are responsible for supplying natural gas to support power generation in Mexico and for marketing natural gas within the United States. As a dynamic and mission-driven company, we are committed to strengthening Mexico’s energy security through the reliable and strategic supply of natural gas. Our operations play a vital role in ensuring the continuous generation of electricity for millions of Mexican homes and businesses.

WHO YOU ARE

We are looking for a trusted, highly organized, and proactive Executive Assistant who thrives close to the center of executive decision-making and demonstrates behaviors aligned with the values we are continuing to shape as part of our evolving culture: Excellence that Adds Value, Nimble & Adaptable, Ethical & Transparent, Respectful Teamwork, Grit & Accountability, and Your Partner in Service. The right person is polished, resourceful, discreet, and comfortable representing the CEO’s office with professionalism and confidence. This role is ideal for someone who takes ownership, anticipates needs, adapts quickly, manages priorities with sound judgment, and communicates proficiently in English and Spanish in a dynamic, people-focused environment.

WHY THIS ROLE MATTERS

This is a high-impact role for someone who wants to operate at the center of executive leadership. As an extension of the CEO, the Executive Assistant helps drive focus, momentum, and accountability across the executive agenda. This person represents the CEO’s office with professionalism, discretion, and ownership while ensuring priorities move forward, communications are clear, and key stakeholders are well supported.