Strategic Executive Assistant to State Leaders

Office of New York Governor Kathy Hochul; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

New York State Executive Chamber is seeking an Executive Assistant to provide professional, confidential administrative support to principals in the Executive Chamber. The role includes managing complex calendars, coordinating travel, and acting as the primary liaison with state agencies and officials.

The ideal candidate has at least four years of administrative experience, excellent communication skills, and strong organization.

Qualifications

• Four years of experience in an administrative role reporting to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and ability to coordinate multiple projects.
• Proficiency with office productivity tools and ability to learn new software.
• Flexible team player, adaptable to changes and challenges.
• Ability to maintain confidentiality of information.

Responsibilities

• Provide administrative support to Executive Chamber staff to ensure efficient operations.
• Act as the primary point of contact for the reporting principal.
• Manage complex calendars, scheduling, and distribution of materials and Zoom links.
• Serve as liaison between Executive Chamber Staff, state agencies, officials, and legislative personnel.
• Maintain and update internal resources for the reporting principal.
• Document and route all calls, emails, and correspondence for timely responses.
• Coordinate guest arrivals and escorting for meetings.
• Proficient use of Microsoft Suite, Google Workspace, LATs, and Zoom.
• Coordinate travel arrangements and ensure compliance with state travel policies.
• Maintain paper and electronic filing systems.
• Perform additional duties and projects as assigned.

Skills

Administrative experience

Excellent communication

Time management

Project coordination

Discretion and confidentiality

Education

Associate degree or higher

Tools

Microsoft Office

Google Workspace

Zoom

LATs

Job description

New York State Executive Chamber is seeking an Executive Assistant to provide professional, confidential administrative support to principals in the Executive Chamber. The role includes managing complex calendars, coordinating travel, and acting as the primary liaison with state agencies and officials.

The ideal candidate has at least four years of administrative experience, excellent communication skills, and strong organization.