Executive Assistant

Office of New York Governor Kathy Hochul; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

New York State Executive Chamber is seeking an Executive Assistant to provide professional, confidential administrative support to principals in the Executive Chamber. The role includes managing complex calendars, coordinating travel, and acting as the primary liaison with state agencies and officials.

The ideal candidate has at least four years of administrative experience, excellent communication skills, and strong organization.

Qualifications

• Four years of experience in an administrative role reporting to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and ability to coordinate multiple projects.
• Proficiency with office productivity tools and ability to learn new software.
• Flexible team player, adaptable to changes and challenges.
• Ability to maintain confidentiality of information.

Responsibilities

• Provide administrative support to Executive Chamber staff to ensure efficient operations.
• Act as the primary point of contact for the reporting principal.
• Manage complex calendars, scheduling, and distribution of materials and Zoom links.
• Serve as liaison between Executive Chamber Staff, state agencies, officials, and legislative personnel.
• Maintain and update internal resources for the reporting principal.
• Document and route all calls, emails, and correspondence for timely responses.
• Coordinate guest arrivals and escorting for meetings.
• Proficient use of Microsoft Suite, Google Workspace, LATs, and Zoom.
• Coordinate travel arrangements and ensure compliance with state travel policies.
• Maintain paper and electronic filing systems.
• Perform additional duties and projects as assigned.

Skills

Administrative experience

Excellent communication

Time management

Project coordination

Discretion and confidentiality

Education

Associate degree or higher

Tools

Microsoft Office

Google Workspace

Zoom

LATs

Job description

New York State Executive Chamber

Title: Executive Assistant

Salary: $70,000 - $80,000

Location: New York, NY

About the job

This position provides professional, confidential, and administrative support to principals in the Executive Chamber. The Executive Assistant provides a variety of duties of moderate scope and complexity, ensuring effective coordination and operational support for assigned principals

Responsibilities

• Provide administrative support to members of the Executive Chamber staff to ensure efficient and effective operations.
• Act as the primary point of contact for the reporting principal.
• Manage complex calendar scheduling for meetings, appointments, and conference rooms, including distributing meeting materials, Zoom links, and timely updates and reminders to assigned principal(s). Proactively monitor calendars for changes and scheduling conflicts, resolving issues efficiently and appropriately.
• Serve as liaison between other Executive Chamber Staff, State agencies, State officials, and legislative personnel.
• Maintain and update internal resources for the reporting principal.
• Manage and accurately document all incoming calls, email communications, and correspondence. Ensure that all communications are routed to the appropriate parties for timely responses.
• Coordinate guest arrival and follow Executive Chamber procedures for escorting guests arriving for meetings.
• Efficiently use various software such as Microsoft Suite, Google Workspace, LATs, and Zoom.
• Coordinate travel arrangements for the principal and ensure all state travel policies are followed, and maintain all travel documents to reconcile in a timely manner.
• Manage and maintain paper and electronic filing systems.
• Perform additional duties and projects assigned.

Qualifications

• Minimum of four years of experience in an administrative role reporting directly to upper management. An associate's degree and higher may be substituted for up to two years of the required experience.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.

NYS Executive Chamber is an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic groups, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to consider reasonable and religious accommodations during the hiring process. Please send your request to [e-mail].