Executive Assistant & Operations Coordinator

Chilton Trust; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Chilton Trust in New York, NY seeks an organized Executive Assistant to support senior executives with calendar management, travel coordination, and cross‑functional project support. This role emphasizes confidentiality, discretion, and polished communication with clients and internal teams.

The ideal candidate has 2–4 years of corporate experience, a Bachelor’s degree, and strong MS Office skills, with the ability to work independently and handle sensitive information in a professional

Qualifications

• Bachelor's degree required; 2–4 years corporate business experience preferred in financial services.
• Excellent oral and written communication skills.
• Strong MS Office and computer literacy.
• Ability to work with others in a cooperative, professional manner.
• Organized with strong attention to detail; reliable and proactive.
• Discretion handling confidential matters and sensitive information.

Responsibilities

• Manage complex calendars, coordinate internal/external meetings, and arrange travel.
• Assist with strategic initiatives, marketing efforts, and ad hoc projects for executives.
• Screen and prioritize calls and correspondence; draft responses and briefing materials.
• Organize executive meetings, board sessions, and client events; prepare agendas and materials.
• Maintain confidentiality and discretion in handling sensitive information.
• Process expense reports, invoices, and maintain accurate records; liaise with vendors.
• Serve as a cross‑functional liaison between executives and internal teams to ensure smooth workflow.

Skills

Excellent oral and written comms

MS Office proficiency

Team-oriented collaboration

Organized, detail‑oriented

Independent, self-directed

Discretion with confidential matters

Good judgment in sensitive issues

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Chilton Trust in New York, NY seeks an organized Executive Assistant to support senior executives with calendar management, travel coordination, and cross‑functional project support. This role emphasizes confidentiality, discretion, and polished communication with clients and internal teams.

The ideal candidate has 2–4 years of corporate experience, a Bachelor’s degree, and strong MS Office skills, with the ability to work independently and handle sensitive information in a professional