Strategic Executive Assistant to Senior Leadership

AEG Presents; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

NASCAR is seeking an experienced Executive Assistant in Charlotte to support senior executives, manage calendars, coordinate travel, and prepare materials for meetings. The role requires professionalism, discretion, and the ability to handle confidential information with tact.

You will draft correspondence, manage complex schedules, and act as a trusted liaison across the organization, ensuring milestones are met and priorities stay on track in a fast-paced environment.

Qualifications

• Associate’s degree with 4+ years supporting executives.
• Excellent written and verbal communication with high attention to detail.
• Strong organizational, time management, and prioritization skills.
• Proactive, solutions-oriented mindset with ability to work independently.
• Professionalism, discretion, and confidentiality when handling sensitive information.
• Ability to build relationships with senior leaders, internal teams, and external stakeholders.

Responsibilities

• Manage executive calendars, priorities, meetings, and commitments to maximize time and efficiency.
• Draft, edit, and prepare correspondence, presentations, reports, and other executive materials.
• Handle highly confidential information with professionalism and discretion.
• Prioritize and manage communications, responding, redirecting, or escalating as appropriate.
• Coordinate all executive travel, including flights, accommodations, transportation, visas, and required documentation.
• Prepare detailed travel itineraries, meeting agendas, and supporting materials.
• Prepare and reconcile expense reports in accordance with company policy.
• Research and compile information to support executive decisions and meeting preparation.
• Coordinate communication between executives and internal and external stakeholders, serving as a trusted liaison across the organization.
• Attend meetings, capture key decisions and action items, and track follow-through.
• Lead or support special projects, initiatives, and events.
• Maintain organized files, records, and documentation in compliance with retention guidelines.
• Anticipate executive needs and proactively resolve issues to keep priorities moving.
• Represent assigned executives and NASCAR with professionalism, tact, and sound judgment.
• Stay informed on company initiatives, policies, and industry trends to provide proactive support.
• Assist with occasional personal matters while maintaining professionalism and confidentiality.
• Partner with administrative staff to ensure seamless office operations and backup support.

Skills

Associate degree

Executive support

Written communication

Verbal communication

Organizational skills

Time management

Prioritization

Discretion

Relationship building

Education

Associate’s degree

Job description

NASCAR is seeking an experienced Executive Assistant in Charlotte to support senior executives, manage calendars, coordinate travel, and prepare materials for meetings. The role requires professionalism, discretion, and the ability to handle confidential information with tact.

You will draft correspondence, manage complex schedules, and act as a trusted liaison across the organization, ensuring milestones are met and priorities stay on track in a fast-paced environment.