Senior Administrative Assistant

LHH; Charlotte (NC); On-site; USD 52,000 - 78,000; Full time

Job summary

LHH is seeking a Senior Administrative Assistant to provide high-level support in Charlotte, NC. This onsite role coordinates schedules, manages projects and documentation, and supports leadership teams while ensuring day-to-day operations run smoothly.

The ideal candidate is detail-oriented, resourceful, and capable of handling multiple priorities with confidentiality and professionalism. Direct hire with a focus on operational efficiency and cross‑department collaboration.

Qualifications

• 3+ years of administrative support experience in a corporate or professional setting.
• Experience supporting senior leaders or multiple stakeholders simultaneously.
• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong organizational, project coordination, and multitasking abilities.

Responsibilities

• Manage calendars, coordinate meetings, and schedule appointments for leaders and internal teams.
• Arrange business travel, lodging, transportation, and related logistics.
• Prepare, submit, and track expense reports and reimbursement documentation.
• Coordinate document routing, approvals, and electronic or physical signatures.
• Maintain records, databases, filing systems, and administrative documentation.
• Support onboarding, system access requests, and administrative processes.
• Assist with reporting, data entry, spreadsheet management, and presentation preparation.
• Coordinate special projects and provide administrative support for departmental initiatives.
• Organize internal events, meetings, and team activities as needed.
• Serve as a liaison between departments and help facilitate effective communication across teams.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills

Administrative experience

Senior leader support

Organizational skills

Multitasking

Communication skills

Independent work

Discretion/confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

LHH is seeking a highly organized Senior Administrative Assistant to provide high-level administrative support in a fast-paced business environment for a direct hire position in Charlotte, NC. This role is responsible for coordinating schedules, managing projects and documentation, supporting leadership teams, and ensuring day-to-day operations run efficiently. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality. This position is fully onsite in Charlotte, NC Monday - Friday.

Responsibilities:

• Manage calendars, coordinate meetings, and schedule appointments for leaders and internal teams.
• Arrange business travel, lodging, transportation, and related logistics.
• Prepare, submit, and track expense reports and reimbursement documentation.
• Coordinate document routing, approvals, and electronic or physical signatures.
• Maintain records, databases, filing systems, and administrative documentation.
• Support onboarding, system access requests, and administrative processes.
• Assist with reporting, data entry, spreadsheet management, and presentation preparation.
• Coordinate special projects and provide administrative support for departmental initiatives.
• Organize internal events, meetings, and team activities as needed.
• Serve as a liaison between departments and help facilitate effective communication across teams.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to improve administrative processes and operational efficiency.

Qualifications:

• 3+ years of administrative support experience in a corporate or professional setting.
• Experience supporting senior leaders or multiple stakeholders simultaneously.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, project coordination, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to prioritize competing deadlines and work independently.
• Strong attention to detail and problem-solving capabilities.
• Professional demeanor with exceptional interpersonal skills.
• Experience with expense management, workflow systems, records management, or business operations support is preferred.