Executive Assistant

AEG Presents; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

NASCAR is seeking an experienced Executive Assistant in Charlotte to support senior executives, manage calendars, coordinate travel, and prepare materials for meetings. The role requires professionalism, discretion, and the ability to handle confidential information with tact.

You will draft correspondence, manage complex schedules, and act as a trusted liaison across the organization, ensuring milestones are met and priorities stay on track in a fast-paced environment.

Qualifications

• Associate’s degree with 4+ years supporting executives.
• Excellent written and verbal communication with high attention to detail.
• Strong organizational, time management, and prioritization skills.
• Proactive, solutions-oriented mindset with ability to work independently.
• Professionalism, discretion, and confidentiality when handling sensitive information.
• Ability to build relationships with senior leaders, internal teams, and external stakeholders.

Responsibilities

• Manage executive calendars, priorities, meetings, and commitments to maximize time and efficiency.
• Draft, edit, and prepare correspondence, presentations, reports, and other executive materials.
• Handle highly confidential information with professionalism and discretion.
• Prioritize and manage communications, responding, redirecting, or escalating as appropriate.
• Coordinate all executive travel, including flights, accommodations, transportation, visas, and required documentation.
• Prepare detailed travel itineraries, meeting agendas, and supporting materials.
• Prepare and reconcile expense reports in accordance with company policy.
• Research and compile information to support executive decisions and meeting preparation.
• Coordinate communication between executives and internal and external stakeholders, serving as a trusted liaison across the organization.
• Attend meetings, capture key decisions and action items, and track follow-through.
• Lead or support special projects, initiatives, and events.
• Maintain organized files, records, and documentation in compliance with retention guidelines.
• Anticipate executive needs and proactively resolve issues to keep priorities moving.
• Represent assigned executives and NASCAR with professionalism, tact, and sound judgment.
• Stay informed on company initiatives, policies, and industry trends to provide proactive support.
• Assist with occasional personal matters while maintaining professionalism and confidentiality.
• Partner with administrative staff to ensure seamless office operations and backup support.

Skills

Associate degree

Executive support

Written communication

Verbal communication

Organizational skills

Time management

Prioritization

Discretion

Relationship building

Education

Associate’s degree

Job description

What You’ll Do

• Manage executive calendars, priorities, meetings, and commitments to maximize time and efficiency.
• Draft, edit, and prepare correspondence, presentations, reports, and other executive materials.
• Handle highly confidential information with professionalism and discretion.
• Prioritize and manage communications, responding, redirecting, or escalating as appropriate.
• Coordinate all executive travel, including flights, accommodations, transportation, visas, and required documentation.
• Prepare detailed travel itineraries, meeting agendas, and supporting materials.
• Prepare and reconcile expense reports in accordance with company policy.
• Research and compile information to support executive decisions and meeting preparation.
• Coordinate communication between executives and internal and external stakeholders, serving as a trusted liaison across the organization.
• Attend meetings, capture key decisions and action items, and track follow-through.
• Lead or support special projects, initiatives, and events.
• Maintain organized files, records, and documentation in compliance with retention guidelines.
• Anticipate executive needs and proactively resolve issues to keep priorities moving.
• Represent assigned executives and NASCAR with professionalism, tact, and sound judgment.
• Stay informed on company initiatives, policies, and industry trends to provide proactive support.
• Assist with occasional personal matters while maintaining professionalism and confidentiality.
• Partner with administrative staff to ensure seamless office operations and backup support.

What You’ll Bring

• Associate’s degree and 4+ years of experience supporting executives, preferably within the sports, entertainment, or marketing industry, or an equivalent combination of education and experience.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Strong organizational, time management, and prioritization skills with the ability to manage multiple priorities and meet deadlines.
• A proactive, solutions-oriented mindset with the ability to work independently and exercise sound judgment.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Demonstrated ability to build strong relationships and communicate effectively with senior leaders, internal teams, and external stakeholders.

Why This Role?

Behind every successful leader is a trusted partner who keeps priorities moving and opportunities on track. In this role, you’ll work alongside senior executives, help advance key initiatives, and make a meaningful impact across the organization. If you’re organized, resourceful, and energized by a fast-paced environment where no two days are the same, you’ll thrive by bringing sound judgment, professionalism, and a proactive approach to each day.

Our people are the key to our success. That is why we offer competitive compensation, a comprehensive benefits package focused on wellness, and opportunities to grow and develop both personally and professionally.

NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner. In support of this commitment, all employment decisions are based on job-related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law, including socioeconomic, marital, parental, or caregiving status.

Follow us on LinkedIn and X for future opportunities and company news.

We are looking for your voice, your ideas, and your perspective. To help us get to know you accurately and keep the process fair for everyone, we ask that interviews and assessments be completed without the support of AI-generated content or automated assistance.