Strategic Executive Assistant to Senior Leaders

Clayco; St. Louis (MO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Discretionary Annual Bonus

Comprehensive Benefits Package

Job summary

Clayco is a leading real estate development and construction firm seeking an experienced Executive Assistant to support three senior executives. The role requires advanced calendar management, travel logistics, and cross-department coordination across marketing, PR, and proposals.

Candidates should have 7+ years in EA roles, proficiency with Word, Excel, PowerPoint, Outlook, and Adobe InDesign/Photoshop, and flexibility to work across time zones including Arizona.

Qualifications

• Minimum of 7 years of experience providing high-level executive administrative support in an Executive Assistant or equivalent role.
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint, Outlook, and Adobe Design Suite (InDesign and Photoshop).
• Willingness to learn new skills and keep up with latest technology.
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Must be able to maintain a flexible schedule, including occasional availability outside standard local business hours, to support an Arizona-based executive and accommodate the time-zone difference.

Responsibilities

• Support three Senior Executives.
• Coordinate calendars and business meetings.
• Coordinate travel and transportation.
• Assist with marketing, public relations, website and proposal coordination.
• Plan company-wide events: Invitations, catering, hospitality and travel.
• Provide intermediary communication and support between all company departments and regional offices.
• Assist with Prequalification and maintaining Customer Relationship Management software and electronic filing systems.
• Manage calendars, expense reports, contacts, files.
• Conference room management, proof reading, meeting minutes.
• Handling personal matters as needed.

Skills

Executive support

Calendar management

Travel planning

Communication

Microsoft Office

Education

Bachelor’s degree (preferred)

Tools

Adobe InDesign

Adobe Photoshop

Outlook

Excel

Job description

Clayco is a leading real estate development and construction firm seeking an experienced Executive Assistant to support three senior executives. The role requires advanced calendar management, travel logistics, and cross-department coordination across marketing, PR, and proposals.

Candidates should have 7+ years in EA roles, proficiency with Word, Excel, PowerPoint, Outlook, and Adobe InDesign/Photoshop, and flexibility to work across time zones including Arizona.