Executive Assistant

Clayco; St. Louis (MO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Discretionary Annual Bonus

Comprehensive Benefits Package

Job summary

Clayco is a leading real estate development and construction firm seeking an experienced Executive Assistant to support three senior executives. The role requires advanced calendar management, travel logistics, and cross-department coordination across marketing, PR, and proposals.

Candidates should have 7+ years in EA roles, proficiency with Word, Excel, PowerPoint, Outlook, and Adobe InDesign/Photoshop, and flexibility to work across time zones including Arizona.

Qualifications

• Minimum of 7 years of experience providing high-level executive administrative support in an Executive Assistant or equivalent role.
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint, Outlook, and Adobe Design Suite (InDesign and Photoshop).
• Willingness to learn new skills and keep up with latest technology.
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Must be able to maintain a flexible schedule, including occasional availability outside standard local business hours, to support an Arizona-based executive and accommodate the time-zone difference.

Responsibilities

• Support three Senior Executives.
• Coordinate calendars and business meetings.
• Coordinate travel and transportation.
• Assist with marketing, public relations, website and proposal coordination.
• Plan company-wide events: Invitations, catering, hospitality and travel.
• Provide intermediary communication and support between all company departments and regional offices.
• Assist with Prequalification and maintaining Customer Relationship Management software and electronic filing systems.
• Manage calendars, expense reports, contacts, files.
• Conference room management, proof reading, meeting minutes.
• Handling personal matters as needed.

Skills

Executive support

Calendar management

Travel planning

Communication

Microsoft Office

Education

Bachelor’s degree (preferred)

Tools

Adobe InDesign

Adobe Photoshop

Outlook

Excel

Job description

About Us:

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

The Executive Assistant will be responsible for performing administrative and office support activities for three Senior Executives. Duties may include but are not limited to marketing research, booking business travel, coordinating or monitoring calendars and business meetings, creating/editing documents, maintaining office organization, maintaining contact database, client research, project opportunity website tracking and reporting, assist in event planning, and data entry. Extensive software skills, Internet research abilities and strong communication skills are required.

The Specifics of the Role

• Supporting Company Executives
• Coordinate calendars and business meetings
• Coordinate travel and transportation
• Assist with marketing, public relations, website and proposal coordination
• Planning company-wide events: Invitations, catering, hospitality and travel
• Provide intermediary communication and support between all company departments and regional offices
• Assist with Prequalification and maintaining Customer Relationship Management software and electronic filing systems
• Manage calendars, expense reports, contacts, files
• Conference room management, proof reading, meeting minutes
• Handling personal matters as needed

Competencies & Behaviors

• Interested in learning the business – a self-starter who will look for solutions to issues and not just pass along messages
• A diligent, mature, responsible individual – able to act in a prompt and detail-oriented fashion while being attentive to the needs of others
• Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed
• Organized with the ability to set priorities, take direction and achieve prompt resolution and follow-up
• Data entry and management skills for updating contacts, calendars and files
• A team player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge
• Embraces change and recognizes the benefits with a positive outlook
• Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems
• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills

Requirements

• Minimum of 7 years of experience providing high-level executive administrative support in an Executive Assistant or equivalent role
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint, Outlook, and Adobe Design Suite (InDesign and Photoshop) preferred but not required
• Willingness to learn new skills and keep up with latest technology
• Excellent communication skills, both oral and written
• Excellent listening skills with attention to detail
• Excellent and efficient quality of work
• Must be able to maintain a flexible schedule, including occasional availability outside standard local business hours, to support an Arizona-based executive and accommodate the time-zone difference.

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.