Executive Housing & Logistics Coordinator

Clayco; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Discretionary annual bonus

Medical, dental and vision plans

401(k) plan

Generous PTO and paid holidays

Employee assistance program

Job summary

Clayco is seeking an organized and proactive Operations Assistant to support executive management. You will manage housing needs for traveling employees, triage calls, and maintain precise records.

You will also coordinate with leasing offices, landlords, and other service providers while handling contracts and invoices. The role requires strongMicrosoft Office skills, excellent communication, confidentiality, and the ability to multitask in a fast-paced environment.

Qualifications

• Proficient in Microsoft Office applications including Outlook, Excel, Word and Adobe.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information with discretion.
• Aptitude for learning new software and systems.
• Team-oriented with strong collaboration skills.
• Attention to detail and multitasking in a fast-paced environment.

Responsibilities

• Coordinate housing needs and approvals for employees working out of town.
• Liaise with external leasing offices, landlords, utility providers, and rental companies.
• Communicate with Clayco departments to ensure housing and travel needs are met.
• Maintain accurate, detailed, organized records of all correspondence.
• Execute rental contracts and travel agreements; manage invoices and storage of data.
• Conduct market research related to housing and transportation needs.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Discretion handling confidential info

Multitasking

Learning new software

Team collaboration

Diversity awareness

Tools

Outlook

Excel

Adobe

Word

Job description

Clayco is seeking an organized and proactive Operations Assistant to support executive management. You will manage housing needs for traveling employees, triage calls, and maintain precise records.

You will also coordinate with leasing offices, landlords, and other service providers while handling contracts and invoices. The role requires strongMicrosoft Office skills, excellent communication, confidentiality, and the ability to multitask in a fast-paced environment.