Strategic Executive Assistant to the C-Suite

Willmeng Construction, Inc.; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Health, dental, vision insurance

Flexible Time Off

Paid holidays

Job summary

Willmeng Construction, Inc. in Phoenix seeks an experienced Executive Assistant to partner with senior leadership in a fast-paced, high-growth environment.

You will manage calendars, coordinate travel, prepare briefing materials, and handle confidential communications, supporting the Energy Business Development Group with strategic initiatives. The role requires 5–8+ years of EA experience, advanced MS Office skills, and discretion.

Qualifications

• 5–8+ years of executive assistant or senior administrative support experience, including direct support of C-suite or senior leadership.
• Bachelor's degree preferred.
• Advanced proficiency in Microsoft Office Suite and scheduling/productivity systems.
• Strong executive communication, discretion, and organization.

Responsibilities

• Own and manage executive calendars and scheduling priorities; coordinate meetings and travel.
• Prepare agendas, materials, and briefing documents for senior leaders.
• Draft and manage executive correspondence and follow-ups; track action items.
• Support executive leadership across the Energy Business Development Group; drive operational efficiency.
• Organize confidential documents and assist with special projects.

Education

Bachelor's degree

Tools

Microsoft Office

Collaboration tools

AI tools

Job description

Willmeng Construction, Inc. in Phoenix seeks an experienced Executive Assistant to partner with senior leadership in a fast-paced, high-growth environment.

You will manage calendars, coordinate travel, prepare briefing materials, and handle confidential communications, supporting the Energy Business Development Group with strategic initiatives. The role requires 5–8+ years of EA experience, advanced MS Office skills, and discretion.