Senior Executive Assistant to C-Suite

Clayco; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Discretionary Bonus

Comprehensive Benefits

Job summary

Clayco is hiring an Executive Assistant to support three Senior Executives in a fast-paced, design-build environment. The role includes managing calendars, scheduling meetings, coordinating travel, editing and preparing documents, and supporting marketing and proposals.

You will help coordinate events and serve as a communication bridge across departments and regional offices. The ideal candidate has 7+ years of executive support experience, exceptional organization and communication skills, and

Qualifications

• Minimum 7 years of high-level executive administrative support.
• Excellent communication and organizational skills.
• Willingness to learn and adapt to cross-time-zone requirements.

Responsibilities

• Support three Senior Executives with administrative tasks.
• Coordinate calendars and business meetings.
• Arrange travel and transportation for executives.
• Assist with marketing, PR, website and proposal coordination.
• Plan and coordinate company-wide events (invites, catering, travel).
• Act as liaison between departments and regional offices.
• Maintain CRM data and electronic filing systems.
• Manage calendars, expense reports, contacts, and files.
• Oversee conference room booking, proof-reading, and minutes.
• Handle personal matters as needed.

Skills

Executive Support

Calendar Management

Travel Coordination

Communication Skills

Tools

Word

Excel

PowerPoint

Outlook

Adobe InDesign

Adobe Photoshop

Job description

Clayco is hiring an Executive Assistant to support three Senior Executives in a fast-paced, design-build environment. The role includes managing calendars, scheduling meetings, coordinating travel, editing and preparing documents, and supporting marketing and proposals.

You will help coordinate events and serve as a communication bridge across departments and regional offices. The ideal candidate has 7+ years of executive support experience, exceptional organization and communication skills, and