Strategic Executive Assistant to Senior Leaders

Aquent; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Aquent in Austin, TX is seeking an experienced Executive Assistant to support senior leaders, ensuring seamless day-to-day operations and strategic focus. You will manage calendars, prepare materials, coordinate travel, and drive cross-functional initiatives with discretion.

Ideal candidates bring 7+ years of executive support experience, superb MS Office skills, and a proactive, solution-oriented mindset to thrive in a fast-paced environment.

Qualifications

• 7+ years of experience providing high-level administrative support to executive leaders.
• Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Demonstrated project management skills with high attention to detail and quality work.
• Outstanding communication and interpersonal skills for cross-team collaboration.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong adaptability and sound judgment in shifting priorities.

Responsibilities

• Manage complex calendars and coordinate high-level meetings.
• Oversee travel arrangements and expense reporting.
• Prepare polished materials, reports, and presentations for executive decision-making.
• Coordinate programs, initiatives, and leadership events.
• Build trusted relationships with internal teams, external partners, and stakeholders.
• Handle sensitive information with discretion and integrity, adjusting to changing priorities.

Skills

Executive support

Calendar management

Project management

Discretion & confidentiality

Relationship building

Adaptability

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Job description

Aquent in Austin, TX is seeking an experienced Executive Assistant to support senior leaders, ensuring seamless day-to-day operations and strategic focus. You will manage calendars, prepare materials, coordinate travel, and drive cross-functional initiatives with discretion.

Ideal candidates bring 7+ years of executive support experience, superb MS Office skills, and a proactive, solution-oriented mindset to thrive in a fast-paced environment.