Senior Executive Assistant

Permanent Placements; Austin (TX); On-site; USD 90,000 - 150,000; Full time

Job summary

Permanent Placements LLC in Austin seeks a Senior Executive Assistant to provide high-level, confidential support to senior global leadership in-office with occasional travel. The role requires coordinating complex priorities and acting as an extension of leadership across partners, clients, and executives.

The ideal candidate has 10+ years of experience supporting senior leaders, exceptional discretion, executive presence, and strong written and verbal communication.

Qualifications

• 10+ years of executive-level administrative support to senior leaders or C-suite executives.
• Experience supporting senior leadership in a complex, high-visibility business environment.
• Exceptional judgment, discretion, executive presence, and ability to handle highly confidential information.
• Strong communication and interpersonal skills with senior executives, partners, clients, and external stakeholders.
• Ability to anticipate leadership needs and proactively manage priorities.
• Advanced organizational, strategic-thinking, and project-management skills.
• Excellent written and verbal communication for senior-level correspondence, presentations, and briefing materials.
• Business and client acumen, including understanding operational and financial considerations affecting senior leadership.

Responsibilities

• Manage complex global calendars and high-priority meetings across multiple time zones.
• Prepare, edit, and refine executive communications, presentations, and briefing materials.
• Coordinate domestic and international travel arrangements with complex itineraries.
• Represent senior leadership professionally with partners, clients, executives, and senior stakeholders.
• Anticipate executive needs and manage priorities, risks, deadlines, and conflicts.
• Build and maintain trusted relationships across the organization and key business functions.
• Coordinate executive meetings, leadership events, and retreats, including logistics and follow-up.
• Manage communications on behalf of senior leaders with sound judgment and discretion.
• Collaborate with finance, billing, and operations on financial performance and related leadership priorities.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Project management

Stakeholder management

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

AI tools

Job description

Our client is seeking a Senior Executive Assistant to provide strategic, highly confidential support to senior global leadership in its Austin office. This position requires regular in-office presence and occasional travel.

This is a high-level executive support role for an accomplished professional who can operate as an extension of senior leadership. The Senior Executive Assistant will manage complex global priorities, coordinate high-visibility initiatives, prepare executive communications and briefing materials, and serve as a trusted liaison with partners, clients, executives, and other senior stakeholders.

The ideal candidate will bring 10+ years of experience supporting senior leaders or C-suite executives, preferably within a law firm or similarly complex professional-services environment. Exceptional discretion, executive presence, independent judgment, business acumen, and the ability to anticipate leadership needs are essential.

Key Responsibilities

• Manage complex global calendars, high-priority meetings, and scheduling across multiple time zones, proactively resolving conflicts and competing priorities.
• Prepare, draft, edit, and refine executive-level communications, presentations, reports, briefing materials, and other materials for leadership, internal, and client-facing audiences.
• Coordinate sophisticated domestic and international travel arrangements, including complex itineraries and contingency planning.
• Serve as a trusted strategic partner to senior global leadership, exercising independent judgment and discretion when handling sensitive, confidential, and time-critical matters.
• Represent senior leadership professionally in interactions with partners, clients, executives, senior business professionals, and external stakeholders.
• Anticipate executive needs and proactively manage priorities, risks, deadlines, and competing demands in a fast-paced global environment.
• Build and maintain trusted relationships throughout the organization, facilitating collaboration among partners, executive leadership, and key business functions.
• Coordinate executive meetings, strategic initiatives, leadership events, and retreats, including logistics, agendas, materials, stakeholder communications, and follow-up.
• Manage communications on behalf of senior leaders using sound judgment and appropriate discretion.
• Partner with finance, billing, and operational teams on financial performance, budgets, client deliverables, contract proposals, cost analyses, and related leadership priorities.
• Maintain sensitive information and documentation in accordance with information governance, records management, and confidentiality requirements.
• Navigate complex organizational dynamics and stakeholder relationships with diplomacy and strong situational awareness.
• Manage multiple high-visibility projects and priorities simultaneously, often under tight deadlines or with incomplete information.
• Perform additional responsibilities as needed to support evolving leadership priorities.

Qualifications

Required

• 10+ years of experience providing executive-level administrative and strategic support to senior leaders or C-suite executives.
• Demonstrated experience supporting senior leadership in a complex, high-visibility business environment.
• Exceptional judgment, discretion, executive presence, and ability to handle highly confidential information.
• Strong communication and interpersonal skills, with the confidence to interact effectively with senior executives, partners, clients, and external stakeholders.
• Demonstrated ability to anticipate leadership needs, identify potential risks, and proactively manage competing priorities.
• Advanced organizational, strategic-thinking, and project-management skills.
• Exceptional written and verbal communication skills, including the ability to draft and refine senior-level correspondence, presentations, reports, and briefing materials.
• Strong business and client acumen, including an understanding of operational and financial considerations affecting senior leadership.
• Experience managing complex calendars, executive meetings, competing priorities, and multi-time-zone scheduling.
• Ability to work autonomously, exercise sound judgment, and remain composed and productive under pressure.
• Ability to manage multiple time-sensitive assignments while consistently delivering accurate, high-quality work.
• Willingness and ability to undertake occasional domestic and international travel.

Technical Requirements

• Advanced proficiency with Microsoft Office applications.
• Working proficiency with generative AI and AI-enabled productivity tools for research, drafting, summarization, meeting preparation, presentations, and executive workflow management.
• Strong digital fluency and ability to work efficiently within a technology-enabled professional environment.
• Ability to prepare sophisticated executive presentations, reports, communications, and business materials.
• Comfort with virtual meeting and collaboration technologies and adapting to evolving business systems and digital workflows.
• Ability to maintain confidential electronic records and documentation in accordance with information governance requirements.

Preferred

• Bachelor’s degree in Business, Finance, or a related field.
• Executive support experience within a law firm or similarly complex professional-services organization.
• Experience managing complex domestic and international executive travel.
• Exposure to financial, billing, budgeting, contract proposal, or cost-analysis processes within a professional-services organization.