Executive Assistant

CFC; Austin (TX); Presencial; USD 65.000 - 100.000; Jornada completa

Descripción de la vacante

CFC in Austin seeks an Executive Assistant to support the Global VP of Sales / Managing Director. You will manage complex calendars, travel, and meeting preparation for senior leaders, ensuring priorities stay on track and initiatives move forward.

You will partner with HR and IT for onboarding, events, and employee experience initiatives, building strong relationships across the business and maintaining a professional, organized Austin office in a fast-paced, global environment.

Formación

• Experience supporting senior executives in a demanding environment.
• Ability to manage calendars, travel, and confidential matters with discretion.
• Strong written and verbal communication for senior stakeholders.
• Proactive problem-solving and relationship-building across the business.

Responsabilidades

• Manage complex calendars, schedules, travel arrangements, and competing priorities.
• Coordinate leadership meetings from planning through execution, including agendas and minutes.
• Prepare high-quality presentations, reports, and executive communications.
• Act as a key point of contact and prioritize requests for leaders.
• Build relationships across the business and collaborate with stakeholders at all levels.
• Handle confidential information with discretion and professionalism.
• Support HR and IT for onboarding, events, and employee experience initiatives.
• Oversee day-to-day operations of the Austin office and maintain a professional workplace.

Conocimientos

Executive support experience

Calendar management

Travel coordination

Stakeholder management

Written/verbal communication

Discretion & integrity

Herramientas

MS Office

Collaboration tools

Descripción del empleo

We're looking for an exceptional Executive Assistant to support our Global VP of Sales / Managing Director and play a key role in helping our senior leadership team operate at their best.

This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys building structure from complexity, and takes pride in staying one step ahead. You'll be a trusted partner to senior leaders, ensuring priorities stay on track, key initiatives move forward, and the Austin office remains an organised, professional, and welcoming environment.

If you're proactive, resourceful, highly organised, and enjoy working with senior stakeholders across a global business, we'd love to hear from you.

About the role

As a trusted partner to our Global VP of Sales / Managing Director and senior leadership team, you'll:

• Manage complex calendars, schedules, travel arrangements, and competing priorities.
• Coordinate leadership meetings from planning through to execution, including agendas, materials, minutes, and action tracking.
• Prepare high-quality presentations, reports, and executive communications.
• Act as a key point of contact, helping prioritise requests and ensuring leaders remain informed of important business activities.
• Build strong relationships across the business and collaborate with stakeholders at all levels.
• Handle confidential and sensitive information with discretion and professionalism.
• Support strategic projects and help drive key initiatives forward.
• Oversee the day-to-day operations of the Austin office, ensuring a professional and well-functioning workplace.
• Partner with HR and IT to support onboarding, offboarding, workplace events, and employee experience initiatives.
• Continuously identify opportunities to improve processes, efficiency, and operational effectiveness.

About you

You'll be an experienced Executive Assistant who is comfortable working closely with senior leaders and balancing multiple priorities in a dynamic environment.

You'll bring:

• Significant experience supporting senior executives in an Executive Assistant or similar role.
• Experience working with C-suite executives and leadership teams within a complex, fast-paced organisation.
• Proven experience managing executive calendars, meetings, travel, and confidential matters.
• Outstanding organisational and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Strong business judgement and the ability to confidently prioritise competing demands.
• The ability to build trusted relationships with stakeholders at all levels.
• A proactive, solutions-focused mindset and the ability to operate independently.
• High levels of professionalism, discretion, and integrity.
• Strong proficiency with Microsoft Office and modern collaboration tools.