Executive Assistant

Aquent; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Aquent in Austin, TX is seeking an experienced Executive Assistant to support senior leaders, ensuring seamless day-to-day operations and strategic focus. You will manage calendars, prepare materials, coordinate travel, and drive cross-functional initiatives with discretion.

Ideal candidates bring 7+ years of executive support experience, superb MS Office skills, and a proactive, solution-oriented mindset to thrive in a fast-paced environment.

Qualifications

• 7+ years of experience providing high-level administrative support to executive leaders.
• Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Demonstrated project management skills with high attention to detail and quality work.
• Outstanding communication and interpersonal skills for cross-team collaboration.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong adaptability and sound judgment in shifting priorities.

Responsibilities

• Manage complex calendars and coordinate high-level meetings.
• Oversee travel arrangements and expense reporting.
• Prepare polished materials, reports, and presentations for executive decision-making.
• Coordinate programs, initiatives, and leadership events.
• Build trusted relationships with internal teams, external partners, and stakeholders.
• Handle sensitive information with discretion and integrity, adjusting to changing priorities.

Skills

Executive support

Calendar management

Project management

Discretion & confidentiality

Relationship building

Adaptability

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Job description

Partnering with Aquent, a leading global financial services organization is seeking a dedicated and proactive professional to support key organizational leaders. In this role, you will have a direct impact on the employee experience and organizational momentum, helping leaders stay focused on strategic priorities in a dynamic, forward-thinking environment.

The Opportunity and Your Impact

As a trusted partner to senior leadership, you will bring structure, foresight, and seamless execution to daily operations. This is an exciting opportunity to be the driving force behind a collaborative team, anticipating needs, solving complex problems, and navigating fast-paced priorities with ease. Your ability to connect the dots and exercise sound judgment will directly contribute to the success of the organization’s talent initiatives and overall business goals.

Key Responsibilities

• Manage complex calendars, coordinate high-level meetings, and oversee travel arrangements and expense reporting.
• Prepare polished materials, reports, and presentations to support executive communication and informed decision-making.
• Coordinate key programs, initiatives, and leadership gatherings, ensuring all details are seamlessly executed.
• Act as a central point of contact, building strong, trust-based relationships with internal teams, external partners, and stakeholders at all levels.
• Handle sensitive and confidential information with the utmost discretion, professionalism, and integrity.
• Adapt quickly to shifting priorities, proactively identifying potential challenges and developing thoughtful solutions.

What You Bring (Required Qualifications)

• 7+ years of experience providing high-level administrative support to executive leaders.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated project management skills with exceptional attention to detail and a track record of delivering high-quality work.
• Outstanding communication and interpersonal skills, with the ability to collaborate effectively across diverse teams.
• Proven ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong adaptability and sound judgment when navigating changing priorities and unexpected challenges.

Preferred Qualifications

• Experience supporting leaders within a talent, human resources, or people operations function.
• Strong organizational and priority management skills with the ability to manage multiple projects and tight deadlines.
• A proactive approach to anticipating needs and developing solutions with minimal guidance.
• Proven success thriving in an ambiguous, fast-paced, and results-focused environment.
• Resilience, flexibility, and a positive approach to problem-solving and change.