Elite Executive & Personal Assistant | Calendar, Travel, Events

The A List Staffing; Austin (TX); On-site; USD 34,000 - 49,000; Full time

Job summary

The A List Staffing is seeking an Executive & Personal Assistant in Austin, TX to support senior leadership. This role blends executive assistance with personal tasks, requiring discretion and strong judgment.

You will manage complex calendars, coordinate travel, arrange events, and handle confidential information while maintaining professionalism in a fast-paced environment. You will also coordinate leadership meetings, track action items, and support travel itineraries across multiple time

Qualifications

• 5+ years of experience supporting senior executives, founders, partners, or C-suite leaders.
• Experience managing executive calendars, travel, events, vendors, and confidential information.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office, Google Workspace, virtual meeting platforms, spreadsheets, expense tools, project management systems, and AI-powered productivity tools.
• Ability to work independently, prioritize competing demands, and maintain professionalism in a high-volume environment.

Responsibilities

• Manage complex executive calendars, meetings, scheduling priorities, and travel arrangements.
• Coordinate meeting logistics, materials, agendas, and follow-up actions.
• Monitor schedules, resolve conflicts, and protect executive time.
• Prepare daily and weekly priority updates as needed.
• Coordinate company events, conferences, sponsorships, volunteer activities, and other external engagements.
• Coordinate personal scheduling, travel, reservations, gifting, and related logistics.

Skills

Executive support

Calendar management

Travel coordination

Events coordination

Personal assistance

Tools

MS Office

Google Workspace

Video conference tools

Spreadsheets

Expense tools

PM systems

AI productivity tools

Job description

The A List Staffing is seeking an Executive & Personal Assistant in Austin, TX to support senior leadership. This role blends executive assistance with personal tasks, requiring discretion and strong judgment.

You will manage complex calendars, coordinate travel, arrange events, and handle confidential information while maintaining professionalism in a fast-paced environment. You will also coordinate leadership meetings, track action items, and support travel itineraries across multiple time