Senior Global Executive Assistant & Strategic Partner

Permanent Placements; Austin (TX); On-site; USD 90,000 - 150,000; Full time

Job summary

Permanent Placements LLC in Austin seeks a Senior Executive Assistant to provide high-level, confidential support to senior global leadership in-office with occasional travel. The role requires coordinating complex priorities and acting as an extension of leadership across partners, clients, and executives.

The ideal candidate has 10+ years of experience supporting senior leaders, exceptional discretion, executive presence, and strong written and verbal communication.

Qualifications

• 10+ years of executive-level administrative support to senior leaders or C-suite executives.
• Experience supporting senior leadership in a complex, high-visibility business environment.
• Exceptional judgment, discretion, executive presence, and ability to handle highly confidential information.
• Strong communication and interpersonal skills with senior executives, partners, clients, and external stakeholders.
• Ability to anticipate leadership needs and proactively manage priorities.
• Advanced organizational, strategic-thinking, and project-management skills.
• Excellent written and verbal communication for senior-level correspondence, presentations, and briefing materials.
• Business and client acumen, including understanding operational and financial considerations affecting senior leadership.

Responsibilities

• Manage complex global calendars and high-priority meetings across multiple time zones.
• Prepare, edit, and refine executive communications, presentations, and briefing materials.
• Coordinate domestic and international travel arrangements with complex itineraries.
• Represent senior leadership professionally with partners, clients, executives, and senior stakeholders.
• Anticipate executive needs and manage priorities, risks, deadlines, and conflicts.
• Build and maintain trusted relationships across the organization and key business functions.
• Coordinate executive meetings, leadership events, and retreats, including logistics and follow-up.
• Manage communications on behalf of senior leaders with sound judgment and discretion.
• Collaborate with finance, billing, and operations on financial performance and related leadership priorities.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Project management

Stakeholder management

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

AI tools

Job description

Permanent Placements LLC in Austin seeks a Senior Executive Assistant to provide high-level, confidential support to senior global leadership in-office with occasional travel. The role requires coordinating complex priorities and acting as an extension of leadership across partners, clients, and executives.

The ideal candidate has 10+ years of experience supporting senior leaders, exceptional discretion, executive presence, and strong written and verbal communication.