Strategic Executive Assistant to Pediatric Leaders

Lurie Children's; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid Time Off (PTO), Paid Holidays and

Paid Parental Leave

403(b) with 5% employer match

Employer paid group term life and long

Disability

Tuition assistance

Employee Assistance Program

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks an Executive Assistant for the Department of Medical Imaging. The role supports senior leaders, manages complex calendars, prepares documents, and coordinates events with vendors, meetings, travel, and reimbursements.

Strong MS Office skills, attention to detail, and proactive problem solving are essential. The ideal candidate will have a Bachelor's degree, 5 years of relevant experience in healthcare or related fields, and a proven

Qualifications

• Bachelor’s degree preferred; 5 years supporting senior leadership and/or faculty required.
• Business or healthcare experience improving work flows in a complex, fast-changing environment.
• Expert Outlook Calendar skills to manage multiple calendars simultaneously.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent organizational and time management skills with prioritization ability.
• Ability to manage self and others through ambiguous situations.
• Detail oriented with capability to handle multiple, deadline-driven priorities with accuracy.
• Adept at creating complex documents, presentations, spreadsheets, reports, and business correspondence.
• Proactive thinker with anticipation and pre-planning ability.
• Provide high level customer service to employees, leaders, patients/families, and vendors.
• Project management experience is a plus.

Responsibilities

• Provides advanced administrative support by prioritizing appointments and producing leader-focused documents.
• Assists executives with meeting management and reprioritizes calendars as needed.
• Collaborates with leaders to define and maintain clear processes.
• Manages divisional projects and ensures milestones are met.
• Produces professional correspondence, reports, and presentations adhering to branding guidelines.
• Analyzes problems and collaborates on solutions with leadership.
• Manages events on and off site, coordinating venues, vendors, AV, catering, and budgets.
• Develops and distributes meeting materials, agendas, and notes.
• Arranges executive travel and itineraries for visits and events.
• Follows finance protocols to process reimbursements and purchase orders.
• May orient and coach other Administrative Professionals and lead AP-related committees.
• Assists with various other duties as assigned.

Skills

Outlook Calendar management

MS Word

MS Excel

MS PowerPoint

Organizational skills

Time management

Prioritization

Attention to detail

Proactive thinker

Ambiguity management

Customer service

Project management

Education

Bachelor’s degree preferred

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago seeks an Executive Assistant for the Department of Medical Imaging. The role supports senior leaders, manages complex calendars, prepares documents, and coordinates events with vendors, meetings, travel, and reimbursements.

Strong MS Office skills, attention to detail, and proactive problem solving are essential. The ideal candidate will have a Bachelor's degree, 5 years of relevant experience in healthcare or related fields, and a proven