Senior Executive Assistant for Medical Leadership

Boston Children's Hospital; Boston (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Boston Children’s Hospital is seeking an experienced Executive Assistant to support senior leadership in Radiology, including scheduling, event coordination, and high-level document preparation. The role involves interaction with Directors, senior staff, and external partners to advance departmental objectives.

You will maintain calendars, arrange travel, prepare reimbursements, and support high-stakes meetings, all while safeguarding confidential information in a dynamic, fast-paced environment.

Qualifications

• 7+ years of administrative support experience, including at least 1 year in executive-level support.
• Excellent customer service skills and detail orientation.
• Strong ability to multi-task, prioritize, and work in a fast-paced environment.
• Proven experience as an Executive Administrative Assistant or Senior Executive Assistant.
• Proficiency with office management systems and processes.
• Excellent knowledge of MS Office and document preparation.
• Discretion and confidentiality required.

Responsibilities

• Provide administrative support to executive leadership including scheduling, coordination, and presentations.
• Schedule meetings and manage calendars for division chiefs and vice-chair; coordinate with clinical schedulers.
• Arrange travel including flights and hotels; process reimbursements.
• Coordinate division events and maintain CVs for leadership.
• Transcribe, draft, and edit materials for accuracy and confidentiality.
• Prepare agendas and minutes for leadership meetings.

Skills

Executive support

Calendar management

MS Office

Discretion & confidentiality

Communication

Multitasking

Travel arrangements

Education

High School Diploma or GED

Tools

MS Office

Job description

Boston Children’s Hospital is seeking an experienced Executive Assistant to support senior leadership in Radiology, including scheduling, event coordination, and high-level document preparation. The role involves interaction with Directors, senior staff, and external partners to advance departmental objectives.

You will maintain calendars, arrange travel, prepare reimbursements, and support high-stakes meetings, all while safeguarding confidential information in a dynamic, fast-paced environment.