Executive Assistant to Leaders | Calendar & Projects Pro

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

403(b) with employer match

Paid Time Off

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an experienced administrative professional to support senior leaders, manage complex calendars, and prepare professional documents in a fast-paced healthcare environment.

You will collaborate with executives and staff to streamline processes, coordinate events and travel, and ensure timely, accurate communications while upholding branding and service standards across the organization.

Qualifications

• Bachelor’s degree preferred; 5 years supporting senior leadership and/or faculty required.
• Healthcare experience improves workflows in a complex environment.
• Expert Outlook calendar scheduling with multiple calendars.
• Strong MS Word, Excel, and PowerPoint skills.
• Excellent organizational and time-management abilities.
• Ability to work effectively in ambiguous situations.
• Detail oriented with multiple deadlines and high accuracy.
• Proactive in document creation, presentations, and reports.
• Customer service focus for employees, leaders, patients/families, and vendors.
• Project management experience is a plus.

Responsibilities

• Prioritize appointments and meetings, producing documents for leaders based on priorities.
• Assist executives with meeting management and calendar reprioritization as needed.
• Collaborate with leaders to define and maintain clear processes.
• Manage divisional/departmental projects and deliverables.
• Produce professional correspondence, reports and presentations adhering to branding guidelines.
• Analyze problems and develop solutions with leaders.
• Plan events on- and off-site; coordinate venues, vendors, catering, AV, and telecom within budget.
• Develop and distribute meeting materials, agendas, and notes.
• Arrange executive travel and itineraries for visits and events.
• Follow finance policies to process reimbursements and invoices.
• Orient and coach other Administrative Professionals; lead AP committees.
• Assist with additional duties as assigned.

Skills

Outlook Calendar

Organization

Customer service

Communication

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an experienced administrative professional to support senior leaders, manage complex calendars, and prepare professional documents in a fast-paced healthcare environment.

You will collaborate with executives and staff to streamline processes, coordinate events and travel, and ensure timely, accurate communications while upholding branding and service standards across the organization.