Strategic Executive Assistant to Partners

Sun Recruiting, Inc.; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Sun Recruiting, Inc. is seeking a Senior Administrative Assistant to join a high-performing investment firm. This highly visible role supports Partner-level executives and helps run day-to-day operations with professionalism and poise.

Ideal candidates are organized, proactive, and skilled at calendar and travel management, expense reporting, and coordinating meetings. You will interact with internal teams and external partners, manage sensitive information, and drive efficiency across the

Qualifications

• 6+ years of administrative, executive assistant, or comparable experience.
• Experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify potential issues, and develop solutions.
• Strong attention to detail and a high level of personal accountability.
• Resourceful, dependable, and comfortable working independently or in a team.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and shifting priorities to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate meetings, prepare materials, and manage logistics including catering and room setup.
• Provide reception coverage and assist with general administrative tasks.
• Assist with expense reporting and reconciliation, and maintain travel documentation.
• Support CRM administration, data maintenance, and internal communications.

Skills

Executive support

Calendar management

Strong communication

Attention to detail

Relationship building

Proactive mindset

Discretion

Time management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Teams

Zoom

Job description

Sun Recruiting, Inc. is seeking a Senior Administrative Assistant to join a high-performing investment firm. This highly visible role supports Partner-level executives and helps run day-to-day operations with professionalism and poise.

Ideal candidates are organized, proactive, and skilled at calendar and travel management, expense reporting, and coordinating meetings. You will interact with internal teams and external partners, manage sensitive information, and drive efficiency across the