Strategic Executive Assistant to Operations Leadership

M. A. Mortenson Company; North Carolina; On-site; USD 53,000 - 72,000; Full time

Benefits offered by this job

Medical and prescription drug plans (❤

Dental plan

401k retirement plan with Mortenson's;

Paid time off and holidays

Life, AD&D, and disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking an Executive Assistant to provide high-quality, timely support to Operating Group Leadership in our Charlotte office. You will collaborate with team members across projects, coordinating meetings, travel, and events while maintaining confidentiality and a high level of professionalism.

The role requires 4+ years of admin experience, including executive support, and proficiency with Microsoft Office.

Qualifications

• Requires Associate or Bachelor's degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, with at least one year of executive administrative support.
• Construction-related business experience preferred.
• Ability to maintain confidentiality and discretion.
• Detail-oriented with strong organizational skills.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive, professional attitude with strong customer service skills.

Responsibilities

• Coordinate and schedule meetings, including room setup and catering.
• Prepare materials and PowerPoint presentations; capture meeting minutes.
• Coordinate travel arrangements and expense reports.
• Plan and coordinate events and annual meetings.
• Order and manage office supplies; maintain printers and reconcile reports.
• Sort mail, create shipping labels, and manage filing systems.
• Prepare workspaces for new team members; coordinate onboarding.
• Support Director of Operations with staffing tracking and provide reception backup.

Skills

Detail-oriented

Effective communication

Multitasking

Customer service

Education

Associate or bachelor’s degree in Business Administration or equivalent experience

Minimum four years administrative experience with at least one year of executive support

Construction-related experience preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Mortenson is seeking an Executive Assistant to provide high-quality, timely support to Operating Group Leadership in our Charlotte office. You will collaborate with team members across projects, coordinating meetings, travel, and events while maintaining confidentiality and a high level of professionalism.

The role requires 4+ years of admin experience, including executive support, and proficiency with Microsoft Office.