Dynamic Project Administrative Assistant | Site Support

Mortenson; Pampa (TX); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Medical plans

Dental plan

401k match

Paid time off

Life/AD&D insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking a Project Administrative Assistant to support a broad set of administrative tasks across a busy construction site environment. The role requires professionalism, confidentiality, and the ability to interact with staff at all levels to keep operations running smoothly.

Ideal candidates will have an associate degree and at least three years of administrative experience, with strong MS Office skills and excellent communication.

Qualifications

• Associate degree in business or related administrative experience preferred.
• Minimum of 3 years administrative experience, preferably supporting a large number of team members.
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint.
• Strong communication skills both written and verbal.
• Ability to be highly organized.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls and providing general information, forward calls and take messages.
• File and maintain records and create electronic copies for records.
• Receive, sort and log all deliveries into computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for site meetings.
• Procurement of consumable materials and office supplies.
• Support Superintendent with equipment inventory tracking.
• Support Superintendent with entry of craft worker timecards.
• General support for the project team and day-to-day tasks.
• Schedule, track and log all repairs and standard maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, deliveries or new employees.
• Log applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Microsoft Office

Excel

PowerPoint

Email & Calendar

Communication

Organizational skills

Education

Associate degree in business or related field

Tools

Microsoft Office Suite

Job description

Mortenson is seeking a Project Administrative Assistant to support a broad set of administrative tasks across a busy construction site environment. The role requires professionalism, confidentiality, and the ability to interact with staff at all levels to keep operations running smoothly.

Ideal candidates will have an associate degree and at least three years of administrative experience, with strong MS Office skills and excellent communication.