Executive Assistant to Solar Leadership (Onsite MN)

M. A. Mortenson Company; Minneapolis (MN); On-site; USD 80,000 - 108,000; Full time

Benefits offered by this job

Medical plan

Vision coverage

Dental plan

401k match

Paid time off

Life insurance

Disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership

Job summary

Mortenson is seeking an Executive Assistant to provide high-quality, professional and timely support to Operating Group Leadership. Location is MN - Headquarters onsite with up to 25% travel.

Responsibilities include coordinating meetings, preparing materials, travel planning, events, and office operations. The role requires an Associate or Bachelor’s degree in Business Administration or equivalent experience, plus four years of administrative experience and a track record in confidentiality,

Qualifications

• Associate or bachelor's degree in Business Administration or equivalent experience
• Minimum four years administrative experience, with at least one year of executive administrative support
• Construction-related business experience preferred
• Ability to maintain a high level of confidentiality and discretion
• Detail-oriented with the ability to organize and manage multiple projects
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Adaptive, effective communication and active listening skills
• Positive and professional attitude with strong customer service skills

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings
• Order and manage technology items and office supplies; maintain printers and reconcile reports
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds

Skills

Detail-oriented

Multitasking

Communication skills

Customer service

Discretion

Team coordination

Education

Bachelor's or Associate degree in Business Administration or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Mortenson is seeking an Executive Assistant to provide high-quality, professional and timely support to Operating Group Leadership. Location is MN - Headquarters onsite with up to 25% travel.

Responsibilities include coordinating meetings, preparing materials, travel planning, events, and office operations. The role requires an Associate or Bachelor’s degree in Business Administration or equivalent experience, plus four years of administrative experience and a track record in confidentiality,