Executive Assistant

M. A. Mortenson Company; North Carolina; On-site; USD 53,000 - 72,000; Full time

Benefits offered by this job

Medical and prescription drug plans (❤

Dental plan

401k retirement plan with Mortenson's;

Paid time off and holidays

Life, AD&D, and disability insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking an Executive Assistant to provide high-quality, timely support to Operating Group Leadership in our Charlotte office. You will collaborate with team members across projects, coordinating meetings, travel, and events while maintaining confidentiality and a high level of professionalism.

The role requires 4+ years of admin experience, including executive support, and proficiency with Microsoft Office.

Qualifications

• Requires Associate or Bachelor's degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, with at least one year of executive administrative support.
• Construction-related business experience preferred.
• Ability to maintain confidentiality and discretion.
• Detail-oriented with strong organizational skills.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive, professional attitude with strong customer service skills.

Responsibilities

• Coordinate and schedule meetings, including room setup and catering.
• Prepare materials and PowerPoint presentations; capture meeting minutes.
• Coordinate travel arrangements and expense reports.
• Plan and coordinate events and annual meetings.
• Order and manage office supplies; maintain printers and reconcile reports.
• Sort mail, create shipping labels, and manage filing systems.
• Prepare workspaces for new team members; coordinate onboarding.
• Support Director of Operations with staffing tracking and provide reception backup.

Skills

Detail-oriented

Effective communication

Multitasking

Customer service

Education

Associate or bachelor’s degree in Business Administration or equivalent experience

Minimum four years administrative experience with at least one year of executive support

Construction-related experience preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

SUMMARY

Mortenson is currently seeking an Executive Assistant that will be responsible for providing high quality, professional, and timely executive assistance to Operating Group Leadership.

Join our team in Charlotte, where you'll work in the office alongside team members in a collaborative environment and contribute to the success of our projects and teams.

RESPONSIBILITIES

• Coordinate and schedule meetings, including room, equipment, catering, and participant details
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings
• Order and manage technology items and office supplies; maintain printers and reconcile reports
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds

QUALIFICATIONS

• Associate or bachelor's degree in Business Administration or equivalent experience
• Minimum four years administrative experience, with at least one year of executive administrative support
• Construction-related business experience preferred
• Ability to maintain a high level of confidentiality and discretion
• Detail-oriented with the ability to organize and manage multiple projects
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Adaptive, effective communication and active listening skills
• Positive and professional attitude with strong customer service skills

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and conciergewith extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $38.51 - $51.97. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.

#LI-BF1

Please make note:

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let’s Redefine Possible®

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.