Executive Assistant to Operations Leader | Travel Up to 25%

Mortenson; Minneapolis (MN); On-site; USD 53,000 - 72,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with a generous ~

Paid time off, holidays, and other PTO

Employer paid Life, AD&D, and short/di

No-Cost mental health resources

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Job summary

Mortenson is seeking an Executive Assistant to join our Solar Team, providing high-quality, professional support to Operating Group Leadership. The role is onsite at MN Headquarters and involves coordinating meetings, travel, and events while maintaining confidentiality and a polished, customer-focused approach.

The ideal candidate has 4+ years of administrative experience, strong MS Office skills, and the ability to manage multiple tasks with discretion. Travel up to 25% is expected.

Qualifications

• Associate or bachelor's degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, with at least one year of executive administrative support.
• Construction-related business experience preferred.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented with the ability to organize and manage multiple projects.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Adaptive, effective communication and active listening skills.
• Positive and professional attitude with strong customer service skills.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes.
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports.
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons.
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing.
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds.

Skills

Discretion confidentiality

Detail-oriented

Organizational skills

Customer service

Effective communication

Active listening

Professional attitude

Education

Associate or Bachelor’s degree in Business Administration

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Mortenson is seeking an Executive Assistant to join our Solar Team, providing high-quality, professional support to Operating Group Leadership. The role is onsite at MN Headquarters and involves coordinating meetings, travel, and events while maintaining confidentiality and a polished, customer-focused approach.

The ideal candidate has 4+ years of administrative experience, strong MS Office skills, and the ability to manage multiple tasks with discretion. Travel up to 25% is expected.