Executive Assistant to Director of Operations

Mortenson Construction; Fayetteville (NC); On-site; USD 53,000 - 72,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with Mortenson-mé

Paid time off and holidays

Life, AD&D and disability insurance

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Job summary

Mortenson is seeking an Executive Assistant to provide high-quality, professional and timely executive support to Operating Group Leadership. You will coordinate meetings, prepare materials and presentations, and handle travel arrangements with discretion.

Responsibilities include planning events, managing supplies, filing, onboarding new staff, and supporting the Director of Operations with staffing and data tracking. A degree in business and 4+ years of admin experience are preferred.

Qualifications

• Associate or bachelor's degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, with at least one year of executive support.
• Construction-related business experience preferred.
• Ability to maintain confidentiality and discretion.
• Detail-oriented with strong multi-project organization.
• Proficient in MS Word, Excel, Outlook and PowerPoint.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials and PowerPoint presentations; capture and distribute meeting minutes.
• Research, book travel; handle registrations and expense reports.
• Plan events such as annual meetings, team outings, and customer events.
• Order and manage technology items and office supplies; reconcile reports.
• Sort mail, create shipping labels, manage filing systems, and contract comparisons.
• Prepare workspaces and onboarding for new team members; manage apparel orders and invoices.
• Support Director of Operations with staffing and tracking spreadsheets; provide reception backup.

Skills

Executive support

Communication

Discretion

Organization

Customer service

Education

Associate or Bachelor's degree in Business Administration

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Mortenson is seeking an Executive Assistant to provide high-quality, professional and timely executive support to Operating Group Leadership. You will coordinate meetings, prepare materials and presentations, and handle travel arrangements with discretion.

Responsibilities include planning events, managing supplies, filing, onboarding new staff, and supporting the Director of Operations with staffing and data tracking. A degree in business and 4+ years of admin experience are preferred.