Strategic Executive Assistant to Leadership Team

Talentify; Versailles (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

Midmark is seeking an Executive Assistant to support the Executive Leadership Team. You will manage complex calendars, coordinate meetings and travel, prepare materials, and assist with board activities in a fast-paced environment.

Strong discretion, communication, and organizational skills are essential. Proficiency with MS Office and SharePoint is required, with Notary Public preferred where applicable.

Qualifications

• Discretion and confidentiality essential for handling sensitive information.
• Strong written and verbal communication skills.
• Proficient with MS Office applications and corporate tools.
• Ability to collaborate with executives, teammates and external contacts.
• Excellent organizational and time-management abilities.
• Flexibility to adjust hours for executive needs.
• Notary Public preferred.
• Professional presence appropriate to business settings.

Responsibilities

• Serve as a primary point of contact for executives and support schedules, meetings, events and travel.
• Manage complex calendars and coordinate meetings and appointments.
• Prepare meeting materials, agendas, handouts, and presentations.
• Support projects by organizing information, tracking timelines and deliverables.
• Provide coverage and collaborate with Corporate Admin and cross-functional teams.
• Coordinate domestic and international travel and travel-related arrangements.
• Assist with expense and credit card reconciliation.
• Provide support for Board-related activities.

Skills

Discretion & confidentiality

Written communication

Verbal communication

Microsoft Office

Time management

Cross-functional collaboration

Independent work

Notary Public preferred

Education

Associate degree in business administration or related field

Tools

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Midmark is seeking an Executive Assistant to support the Executive Leadership Team. You will manage complex calendars, coordinate meetings and travel, prepare materials, and assist with board activities in a fast-paced environment.

Strong discretion, communication, and organizational skills are essential. Proficiency with MS Office and SharePoint is required, with Notary Public preferred where applicable.