Strategic Executive Assistant to Engineering Leadership

Jobs for Humanity; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobs for Humanity is seeking a proactive administrative professional to support executives in a fast-paced environment. The role focuses on calendar management, travel arrangements, document processing, and cross-functional coordination to sustain a high level of organizational efficiency.

The ideal candidate will have strong MS Office skills, excellent communication, and a proven ability to multitask while maintaining confidentiality.

Qualifications

• Bachelor’s degree preferred but not mandatory.
• Experience in an administrative environment required.
• Proficiency in MS Office and administrative software.
• Excellent written and verbal communications.

Responsibilities

• Calendar and meeting management for multiple executives.
• Travel and expense management including domestic and international arrangements.
• Screening calls and emails; drafting memos, reports, and presentations.
• Organizing confidential files and databases physically and digitally.
• Liaising between executives, staff, and external stakeholders; assisting with projects.
• Participating in planning and executing employee engagement activities.
• Assisting in preparation of reports and tracking expenditures or budgets.
• Mentoring junior administrative staff when needed.

Skills

Organizational skills

Attention to detail

Discretion with confidential info

MS Office proficiency

Interpersonal & communication

Multitasking

AI tools for efficiency

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Jobs for Humanity is seeking a proactive administrative professional to support executives in a fast-paced environment. The role focuses on calendar management, travel arrangements, document processing, and cross-functional coordination to sustain a high level of organizational efficiency.

The ideal candidate will have strong MS Office skills, excellent communication, and a proven ability to multitask while maintaining confidentiality.