Strategic Executive Assistant to Leadership Team

Midmark Corporation; Versailles (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

Midmark Corporation in Ohio is seeking an Executive Assistant to provide high-level administrative and project support to the Executive Leadership Team. This role requires exceptional organization, communication, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include coordinating executive scheduling and travel, supporting meetings and events, and assisting with Board-related activities.

Qualifications

• Demonstrates discretion and the ability to maintain confidentiality when handling sensitive information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and other relevant business applications.
• Ability to collaborate effectively with executives, teammates, cross-functional partners, and external contacts.
• Demonstrates initiative and problem-solving skills, with the ability to work independently and seek guidance when appropriate.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and make appropriate day-to-day decisions.

Responsibilities

• Serves as a primary point of contact for executives, providing administrative and logistical support for schedules, meetings, events, and travel.
• Manages complex executive calendars, including scheduling and coordinating meetings, appointments, and other business activities.
• Maintains professionalism, discretion, and strict confidentiality when handling sensitive information.
• Prepares and organizes meeting materials, including presentations, agendas, handouts, and other supporting documents.
• Supports assigned projects by coordinating activities, organizing information, tracking timelines and deliverables, and following up with appropriate stakeholders.
• Manages day-to-day workflow and competing priorities while supporting multiple executives and team members as needs arise.
• Coordinates domestic and international travel, including accommodations, transportation, itineraries, and other travel-related arrangements.
• Assists with expense and credit card reconciliation.
• Assists with coordination of Midmark Board of Directors meetings.
• Collaborates closely with the Corporate Admin team and other cross-functional partners to coordinate work and provide coverage as needed.

Skills

Discretion

Communication

Time management

Organization

Independence

Education

Associate degree in business administration

4-6 years administrative or related experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Midmark Corporation in Ohio is seeking an Executive Assistant to provide high-level administrative and project support to the Executive Leadership Team. This role requires exceptional organization, communication, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include coordinating executive scheduling and travel, supporting meetings and events, and assisting with Board-related activities.