Strategic Executive Assistant to C-Suite Leaders

Midland; Wheeling (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Midland is seeking an Executive Assistant to provide high-level administrative support to senior leaders. You will manage calendars, coordinate meetings and travel, and handle confidential information with discretion.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while liaising with employees, clients, vendors and partners.

Qualifications

• 3–5+ years of administrative support experience, preferably supporting senior-level executives.
• Experience in a fast-paced corporate environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams.
• Ability to manage multiple priorities with discretion and professionalism.

Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and events.
• Coordinate domestic and international travel arrangements, including itineraries.
• Prepare, edit, and distribute correspondence, presentations, reports, and materials.
• Screen and prioritize emails, calls, and mail.
• Organize internal and external meetings, agendas, logistics, and follow-up actions.
• Maintain confidential information with discretion.
• Track projects, deadlines, and key initiatives.
• Assist with budget tracking, expense reporting, and invoice processing.
• Coordinate special projects and events as assigned.
• Serve as a liaison between executives, employees, clients, vendors, and partners.
• Maintain accurate records and documentation.
• Support executive decision-making by gathering information and preparing reports.

Skills

Organizational skills

Written and verbal communication

Discretion with confidential info

Proactivity

Multitasking

Independence

Interpersonal skills

Time management

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Teams

Job description

Midland is seeking an Executive Assistant to provide high-level administrative support to senior leaders. You will manage calendars, coordinate meetings and travel, and handle confidential information with discretion.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while liaising with employees, clients, vendors and partners.