Executive Assistant to Senior Leaders (2–4 VPs)

Vizient, Inc; Irving (TX); On-site; USD 45,000 - 77,000; Full time

Benefits offered by this job

Comprehensive benefits

On-site 3 days/week TX/Chicago

Job summary

Vizient, Inc. is seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership within the Spend Management Services Business Unit. You will manage calendars, coordinate meetings and travel, and handle confidential information with discretion.

This on-site role requires 2+ years of experience, a relevant degree, and strong communication and organizational skills to keep executives aligned and productive in a fast-paced, matrixed environment.

Qualifications

• 2+ years of relevant experience required.
• Ability to handle sensitive information with discretion.
• Strong collaboration skills and ability to build relationships with clients and teams.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Maintain confidentiality while handling sensitive information and communications.
• Manage calendars, schedules, and meeting coordination in collaboration with leaders.
• Coordinate meeting and event logistics, including travel, room setup, A/V, and catering.
• Prepare and revise documents, correspondence, and presentations.
• Support team projects by tracking progress and coordinating communications.
• Organize and maintain shared databases and file systems (e.g., SharePoint).
• Serve as a point of contact across teams and ensure timely communication.

Skills

Organizational skills

Communication

Discretion with sensitive information

Collaboration

Multitasking

Education

Relevant degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Vizient, Inc. is seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership within the Spend Management Services Business Unit. You will manage calendars, coordinate meetings and travel, and handle confidential information with discretion.

This on-site role requires 2+ years of experience, a relevant degree, and strong communication and organizational skills to keep executives aligned and productive in a fast-paced, matrixed environment.